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Chapter 22. Purchasing
Section 22.2. Placing an Order

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22.2.4. Purchase Requisitions


Definition

Purchase Requisition: A form used by a department to order materials, supplies, equipment, and services from vendors, which is forwarded to the Purchasing Department for processing.


General Information

The University observes a uniform procedure for the purchase of materials, services, equipment, and other supplies from vendors. Departments may obtain purchase requisition forms from the Purchasing Department or from the Web site http://www.admin.mtu.edu/pur/forms/.

The Purchasing Department performs all purchasing activities and related operations with the following exceptions:


Departments are strongly urged to use petty cash and the purchasing card whenever possible.


Procedure

To order supplies, equipment, or services for a department, do the following:

  1. Prepare a (paper) Purchase Requisition, available from the Purchasing Department or the Web site http://www.admin.mtu.edu/pur/forms/. The requisition must include the following:



  2. NOTE: Those departments who are authorized and trained in Banner must enter their requisitions electronically. For additional information on processing Banner requisitions, refer to the End User chapter in the Banner Finance System manual entitled, Creating a Purchase Requisition.

  3. Attach any available documentary information to the Purchase Requisition that will assist the purchasing agent in evaluating the request.


  4. Forward the completed Purchase Requisition to the Purchasing Department.


  5. Receive the pink copy of the Purchase Order from the Purchasing Department, forward a copy to the requisitioner, and file the pink copy for reference.


  6. Wait for the order to come in and follow the receiving procedures. See section 22.7. Receiving Orders.


  7. History
    Adopted: 09/14/2001

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