Chapter 22. Purchasing
22.7. Receiving Orders
Each department accepts incoming shipments for purchase orders made.
Failure to perform any of the following tasks may void the ability to file a freight claim.
To receive an order, do the following:
- Verify the number of cartons, note any damage/shortage, and sign the UPS (or other carriers) delivery record or manifest indicating the number of package/parcels received.
- Open the package/parcel.
- Indicate, on the cream receiving copy of the Purchase Order, the number of items received, and date and sign to acknowledge receipt of the order with a value of $1,000 or more.
NOTE: Orders valued at less than $1,000 will be paid without a receiver. Departments must inform Accounts Payable of any problems so that payment can be delayed.
- Forward the cream receiving copy of the Purchase Order to Accounts Payable within two working days.
- Notify the Purchasing Department by memo or telephone (7-2510) within 24 hours after receipt of packages when material received does not conform to specifications ordered or when other deficiencies exist. Delays will probably make resolution more difficult.
- Save containers, packing material, wrappers, etc. for carriers inspection if a shipment is damaged or short. A claim may be filed if responsibility for damage can be ascertained. Failure to retain said material may void the ability to file a claim (refer to section 22.6.3. Freight Claims). The Purchasing Department will initiate a freight claim.
Chapter Table of Contents | Table of Contents | Search | MTU Home
Copyright © 2002. Michigan Technological University. All Rights Reserved.
Address questions to: firstname.lastname@example.org.