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MTU Operating Procedures Manual

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Chapter 22. Purchasing


22.7. Receiving Orders

General Information

Each department accepts incoming shipments for purchase orders made.

Failure to perform any of the following tasks may void the ability to file a freight claim.


To receive an order, do the following:

  1. Verify the number of cartons, note any damage/shortage, and sign the UPS (or other carrier’s) delivery record or manifest indicating the number of package/parcels received.

  2. Open the package/parcel.

  3. Indicate, on the cream receiving copy of the Purchase Order, the number of items received, and date and sign to acknowledge receipt of the order with a value of $1,000 or more.

  4. NOTE: Orders valued at less than $1,000 will be paid without a receiver. Departments must inform Accounts Payable of any problems so that payment can be delayed.

  5. Forward the cream receiving copy of the Purchase Order to Accounts Payable within two working days.

  6. Notify the Purchasing Department by memo or telephone (7-2510) within 24 hours after receipt of packages when material received does not conform to specifications ordered or when other deficiencies exist. Delays will probably make resolution more difficult.

  7. Save containers, packing material, wrappers, etc. for carrier’s inspection if a shipment is damaged or short. A claim may be filed if responsibility for damage can be ascertained. Failure to retain said material may void the ability to file a claim (refer to section 22.6.3. Freight Claims). The Purchasing Department will initiate a freight claim.

Adopted: 09/14/2001

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