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Welcome

Welcome to Michigan Tech's University Policies and Procedures Manual. This Manual is a developing document and is available on this web page. The goal for this Manual is to include administrative policies and procedures that have general applicability throughout the University. As each policy is completed it will be made available in this Manual. To make it easy to download and read, we have divided the text into short sections and provided navigational buttons at the top and bottom of each page to assist you.

Other Policy and Procedure Manuals

As sections and chapters from the MTU Operating Procedures Manual are updated, they will be moved to this Manual. If you can not find the policy you are looking for here, please go to the MTU Operating Procedures Manual web site. At this time, the Board of Control Policy Manual will be separately maintained and is available from the Board of Control office home page or by clicking here.

Writing or Revising Policy or Procedure

If you are an University employee who is writing or revising a policy or procedure, please consult policy 2.1001 of this Manual: Establishing and Creating University Policy and Procedures. The policy outlines the policy and procedure formatting and organization, and the process for approval of policies and procedures. There is a link in that policy to the templates you are encouraged to use.

Questions, Advice, Service

Requests for advice and service for the University Policies and Procedures Manual should be directed to the office of business operations of the vice president for administration of Michigan Technological University by emailing Ann Kitalong-Will.

What's New

Changes to the the Web version of the Manual will be explained on the What's New page.


Table of Contents

2.1000. General  |  2.2000. Business and Finance  |  2.3000. Academic  |  2.4000. Research

2.5000. Facilities  |   2.6000. Human Resources  |  2.7000. Student  |  2.8000. Public Relations

2. University Policy

2.1000. General University

A category of policies of a general nature affecting faculty, staff, and students. As policies are developed, subjects may include but are not limited to: policy and procedure development, general subjects, computing.
No. Policy Title Procedures Forms/Instr. Appendices
2.1001 Establishing and Creating University Policy and Procedures X X X
2.1002 Alcohol (policy being developed)
2.1003 Consensual Relations
2.1004 For Future Use
2.1005 University Web Policy X X X
2.1006 Acceptable Use of Information Technology Resources X X X
2.1007 Record Retention X
2.1008 University Food Policy
2.1009 Information Security Compliance X X
2.1010 Closure of University
2.1011 Disclosure and Release of Student Information X
2.1012 Representing Safety in University Photographs X
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2.2000. Business and Finance

A category of policies governing University financial resources. As policies are developed, subjects may include but are not limited to: authorization, contracts, grants, purchasing, budgets, tuition and fees, tuition classification, student financial aid, travel, fees, audits, check requests for the Tech Fund.
No. Title Procedures Forms/Instr. Appendices
2.2001 Special Fees and Use Charges X X
2.2002 Meal Per Diem Rates X X
2.2003 Business Meals and Banquets X X
2.2004 Checking Accounts
2.2005 Payment from Michigan Tech Fund Gifts/Donations
2.2006 Property Management
2.2007 Employee Debt
2.2008 Home and Off-Campus Internet Service Allowance X X
2.2009 Cellular Device Service Allowance X X
2.2010 Selection of Vendors X X
2.2011 Approvals for Purchases X
2.2012 Honorarium Payments X X
2.2013 Financial Records and Reporting
2.2014 Information Technology Procurement X
2.2015 Moving Expenses (Policy being developed since 02/2014.) Please see Accounting, Travel
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2.3000. Academic

A category of policies governing teaching, academics and academic administration. As policies are developed, subjects may include but are not limited to: academic regulations, academic programs, admissions standards, advising, curriculum, external agreements, general education, international education, instruction, summer session, and student performance.
No. Title Procedures Forms/Instr. Appendices
2.3001 International Agreements X
2.3002 Honorary Posthumous Degrees X
2.3003 Degree Requirements (policy being developed)
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2.4000. Research

A category of policies that pertain to research activities.
No. Title Procedures Forms/Instr. Appendices
2.4001 Indirect Cost Rate (policy being developed)
2.4002 Sponsored Project Payroll Certification X
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2.5000. Campus and Facilities

A category of policies that pertain to the use of the campus and its facilities. As policies are developed, subjects may include but are not limited to: law enforcement, parking, buildings, infrastructure, real estate, inventory and equipment, building access, solicitation/distribution on campus.
No. Title Procedures Forms/Instr. Appendices
2.5001 Use of Surveillance and Monitoring Technology
2.5002 Weapons on University Property X
2.5003 Parking Citation Enforcement Policy X
2.5004 Distributing of Promotional Materials X X
2.5005 University Remembrance Garden X
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2.6000. Human Resources

A category of policies that pertain to human resources. As policies are developed, subjects may include but are not limited to: benefits, compensation, separation, diversity and non-discrimination, hiring, appointments and reassignments, leaves, absences, holidays, vacations and university closures, performance, retirement, undergraduate and graduate student employment.
No. Title Procedures Forms/Instr. Appendices
2.6001 Benefits X
2.6002 Education Benefits
2.6003 Insurance Benefits
2.6004
Leaves/Absences
Holidays
Leaves - Types
Sabbatical Leaves
Vacation
2.6005 Retirement
2.6006 Additional Compensation X X X
2.6007 Exemplary Performance Bonus X X X
2.6008 Signing Bonus X X X
2.6009 Retention Bonus X X X
2.6010 Sponsored Funding Bonus X X X
2.6011 Summer Appointment and Compensation X X X
2.6012 Supervision of Relatives X
2.6013 Employee Complaints and Grievances X
2.6014 Salary Adjustments X
2.6015 Employment of Foreign Nationals X X
2.6016 University Volunteer Support (policy being developed since 01/2013)
2.6017 Overtime Compensation and/or Compensatory Time Off (policy being developed since 05/2013)
2.6018 Prohibited Discrimination and Harassment (policy being developed since 10/2013)
2.6019 Sexual Harassment/Sex Discrimination (policy being developed since 10/2013)
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2.7000. Student

A category of policies governing University life for students. As policies are developed, subjects may include but are not limited to: student conduct, intercollegiate athletics, health insurance, greek life, student organizations, undergraduate student government, graduate student council.
No. Title Procedures Forms/Instr. Appendices
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2.8000. Public Relations

A category of policies that pertain to the advancement and marketing of the University. As policies are developed, subjects may include but are not limited to: publications, logos, information releases.
No. Title Procedures Forms/Instr. Appendices

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1000. General  |  2000. Business and Finance  |  3000. Academic  |  4000. Research
5000. Facilities  |  6000. Human Resources  |  7000. Student  |  8000. Public Relations