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Welcome

Welcome to Michigan Tech's University Policies and Procedures Manual. This Manual is a developing document and is available on this web page. The goal for this Manual is to include administrative policies and procedures that have general applicability throughout the University. As each policy is completed it will be made available in this Manual. To make it easy to download and read, we have divided the text into short sections and provided navigational buttons at the top and bottom of each page to assist you.

Other Policy and Procedure Manuals

As sections and chapters from the MTU Operating Procedures Manual are updated, they will be moved to this Manual. If you can not find the policy you are looking for here, please go to the MTU Operating Procedures Manual web site. At this time, the Board of Control Policy Manual will be separately maintained and is available from the Board of Control office home page or by clicking here.

Writing or Revising Policy or Procedure

If you are an University employee who is writing or revising a policy or procedure, please consult policy 2.1001 of this Manual: Establishing and Creating University Policy and Procedures. The policy outlines the policy and procedure formatting and organization, and the process for approval of policies and procedures. There is a link in that policy to the templates you are encouraged to use.

Questions, Advice, Service

Requests for advice and service for the University Policies and Procedures Manual should be directed to the office of the vice president for administration of Michigan Technological University by emailing Ann Roth.

What's New

Changes to the the Web version of the Manual will be explained on the What's New page.

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Table of Contents

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2. University Policy

2.1000. General University

A category of policies of a general nature affecting faculty, staff, and students. As policies are developed, subjects may include but are not limited to: policy and procedure development, general subjects, computing.

No.	Policy Title	Procedures	Forms/Instr.	Appendices
2.1001	Establishing and Creating University Policy and Procedures	X	X	X
2.1002	Alcohol (policy being developed)
2.1003	Consensual Relations
2.1004	For Future Use
2.1005	University Web Policy	X	X	X
2.1006	Acceptable Use of Information Technology Resources	X	X	X
2.1007	Record Retention			X
2.1008	University Food Policy
2.1009	Information Security Compliance	X		X
2.1010	Closure of University
2.1011	Disclosure and Release of Student Information			X
2.1012	Representing Safety in University Photographs (policy being developed since 01/2013)			X

2.2000. Business and Finance

A category of policies governing University financial resources. As policies are developed, subjects may include but are not limited to: authorization, contracts, grants, purchasing, budgets, tuition and fees, tuition classification, student financial aid, travel, fees, audits, check requests for the Tech Fund.

No.	Title	Procedures	Forms/Instr.	Appendices
2.2001	Special Fees and Use Charges	X	X
2.2002	Meal Per Diem Rates	X	X
2.2003	Business Meals and Banquets	X	X
2.2004	Checking Accounts
2.2005	Payment from Michigan Tech Fund Gifts/Donations
2.2006	Property Management
2.2007	Employee Debt
2.2008	Home and Off-Campus Internet Service Allowance	X	X
2.2009	Cellular Device Service Allowance	X	X
2.2010	Selection of Vendors	X	X
2.2011	Approvals for Purchases		X
2.2012	Honorarium Payments	X	X
2.2013	Financial Records and Reporting

2.3000. Academic

A category of policies governing teaching, academics and academic administration. As policies are developed, subjects may include but are not limited to: academic regulations, academic programs, admissions standards, advising, curriculum, external agreements, general education, international education, instruction, summer session, and student performance.

No.	Title	Procedures	Forms/Instr.	Appendices
2.3001	International Agreements	X
2.3002	Honorary Posthumous Degrees	X
2.3003	Degree Requirements (policy being developed)

2.4000. Research

A category of policies that pertain to research activities.

No.	Title	Procedures	Forms/Instr.	Appendices
2.4001	Indirect Cost Rate (policy being developed)
2.4002	Sponsored Project Payroll Certification	X

2.5000. Campus and Facilities

A category of policies that pertain to the use of the campus and its facilities. As policies are developed, subjects may include but are not limited to: law enforcement, parking, buildings, infrastructure, real estate, inventory and equipment, building access, solicitation/distribution on campus.

No.	Title	Procedures	Forms/Instr.	Appendices
2.5001	Use of Surveillance and Monitoring Technology
2.5002	Weapons on University Property	X
2.5003	Parking Citation Enforcement Policy	X
2.5004	Distributing of Promotional Materials	X	X

2.6000. Human Resources

A category of policies that pertain to human resources. As policies are developed, subjects may include but are not limited to: benefits, compensation, separation, diversity and non-discrimination, hiring, appointments and reassignments, leaves, absences, holidays, vacations and university closures, performance, retirement, undergraduate and graduate student employment.

No.	Title	Procedures	Forms/Instr.	Appendices
2.6001	Benefits			X
2.6002	Education Benefits
2.6003	Insurance Benefits
2.6004	Leaves/Absences Holidays Leaves - Types Sabbatical Leaves Vacation
2.6005	Retirement
2.6006	Additional Compensation	X	X	X
2.6007	Exemplary Performance Bonus	X	X	X
2.6008	Signing Bonus	X	X	X
2.6009	Retention Bonus	X	X	X
2.6010	Sponsored Funding Bonus	X	X	X
2.6011	Summer Compensation	X	X	X
2.6012	Supervision of Relatives	X
2.6013	Employee Complaints and Grievances	X
2.6014	Annual Base and Lump Sum Salary Adjustments (policy being developed since 06/2012)
2.6015	Employment of Foreign Nationals (policy being developed since 12/2012)

2.7000. Student

A category of policies governing University life for students. As policies are developed, subjects may include but are not limited to: student conduct, intercollegiate athletics, health insurance, greek life, student organizations, undergraduate student government, graduate student council.

No.	Title	Procedures	Forms/Instr.	Appendices

2.8000. Public Relations

A category of policies that pertain to the advancement and marketing of the University. As policies are developed, subjects may include but are not limited to: publications, logos, information releases.

No.	Title	Procedures	Forms/Instr.	Appendices

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