Chapter 22. Purchasing
Section 22.1. Purchasing Guidelines
Competitive Bids: The Purchasing Departments practice for securing competitive quotations from vendors handling the same or similar products.
A purchase order totaling $50,000 or more, must be competitively bid unless it is covered by a pricing agreement (see section 22.1.6. Pricing Agreements), is a single source of supply, or an additional quantity of items for which a University standard has been established.
A purchase order totaling less than $50,000, may be bid if the Purchasing Department determines the item(s) as lending itself to competitive bidding.
The Purchasing Department may, under unusual circumstances (such as time limitations or limited sources), negotiate a purchase in excess of $50,000 without securing competitive bids. Such purchases must be preapproved by the Universitys chief financial officer/treasurer.
The Purchasing Department may or may not accept individual departments inquiry price quotations on items considered for purchase, due to time lapses, quantity changes, or inadequate information.
To request a competitive bid, do the following:
To accept a bid other than the low bid, do the following:
|Adopted:||03/16/2005||Removed "interim" from CFO title|