Chapter 22. Purchasing

22.5. Agreements and Contracts

22.5.1. Service Agreements

Maintenance Agreements: Negotiated agreements for repair service to equipment on campus, also known as maintenance contracts.

In order to assure efficient operations, the University obtains service contracts to cover certain types of equipment. If a requisitioner has a maintenance contract, it should be attached to a Purchase Requisition.

The manager of Purchasing will sign, on behalf of the University, all forms required by vendors and will transmit such forms to the vendor along with the Purchase Order.

To purchase a maintenance contract, do the following:

1. Complete a Purchase Requisition; include a valid University index number and appropriate approvals. Refer to section 22.2.4. Purchase Requisitions for procedures on completing a requisition.



2. Forward the requisition to the Purchasing Department.


NOTE: The Purchasing Department will contact the vendor regarding terms and cost.