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Chapter 22. Purchasing
Section 22.3. Types of Orders


22.3.4. Blanket Orders


A Blanket Order (BL) is a type of purchase order designed to consolidate repetitive small purchases of services/consumable supplies from a single vendor when multiple indexes and/or account codes are used. It is essentially a form of open account which limits the items which can be ordered, who can place the orders, the time period covered, and the total amount which can be ordered. Equipment of $5,000 or more is not allowed.

General Information

Blanket orders are popular with departments for ordering supplies. However, Blanket orders are not encouraged because they do not encumber funds in the Banner system. The University Purchasing Card should be used for allowable small purchases.


To place a blanket order, do the following:

  1. Prepare a Purchase Requisition Form (Banner does not allow an electronic requisition to be transformed into a blanket order). The requisition must include the following:

  2. The value shown on the blanket order is not encumbered when the order is created, since no account information is entered into Banner. The encumbrance occurs when the invoice is entered.

  3. Request that the vendor reference the blanket order number on all labels, packing slips, invoices, statements, and other paperwork relating to the order so that the transaction may be quickly identified.

To electronically view the remaining balance on a blanket order, do the following:

  1. Sign on to the Banner Finance System.

    NOTE: Refer to Chapter 2. Accounting Services for instructions relating to the Banner Finance System.

  2. Go to the Blanket Order Activity Form (FPIBLAR). For additional information on this form, refer to the End User chapter in the Banner Finance System manual entitled, Displaying the Remaining Balance on a Blanket order.

To electronically view the blanket order itself, do the following:

  1. Sign on to the Banner Finance System.
  2. Go to the Purchase Order Query Form (FPIPURR) and refer to Displaying Purchase Order Information in the End User chapter for additional information.
Prior: 09/14/2001
Adopted: 07/01/2006 Increased order value to $5,000 from $2,500.
Adopted: 10/05/2020 Update policy information.
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