Chapter 22. Purchasing

22.3. Types of Orders

22.3.1. Purchase Orders

Purchase Order (PO): A form corresponding to a purchase requisition bearing a purchase order number for reference.

The Purchasing Department is responsible for creating the purchase order from a properly completed purchase requisition. A copy of the purchase order is mailed to the vendor and the requisitioning department.

When a purchase order is received from the Purchasing Department, do the following:

1. Check the pink copy against the requisition for accuracy.



2. If all information is accurate, attach the PO to the requisition and keep as a file copy.


NOTE: The department employee receiving the pink copy should inform requisitioners that the items have been ordered.


3. Complete the cream copy (if received) and submit to Accounts Payable.