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MTU Operating Procedures Manual

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Chapter 22. Purchasing
Section 22.1. Purchasing Guidelines

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22.1.7.1. Sole Source


Definition

Sole Source: A vendor listed on a purchase requisition in the amount of $50,000 or greater that, as far as can be determined, cannot be purchased from any other source or would not be competitively price quoted or sent out for bid.


General Information

Items considered to be sole source must be accompanied by e-mail or a memo signed by the requisitioner. The memo or email must prove in detail the reason why the item(s) are being sole sourced. The Purchasing Department may solicit bids for the specific item from additional potential vendors, if they determine the proof is inadequate. The Purchasing Department may request further information from the requisitioner and may choose not to accept the sole source justification.


Procedure

To request a sole source for an item, do the following:

  1. Attach a memo to the requisition, or send an e-mail message to purchasing@mtu.edu, with detail describing why the item needs to be purchased from the suggested vendor.


  2. Attach any back-up material to the memo or e-mail message and purchase requisition.

History
Adopted: 09/14/2001

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