UWC CONSTITUTION AND BYLAWS
Revised September 2002
ARTICLE I - Name
The name of this organization shall be University Women's Club.
ARTICLE II - Object
The object of this organization shall be to promote fellowship among its members; to support Michigan Technological University; and to provide one or more scholarships for worthy MTU female students.
ARTICLE III - Membership Eligibility
Membership is open to all women of the area who support the objectives of the University Women's Club as stated in the Constitution and Bylaws and wish to participate in any of our programs and/or interest groups.
ARTICLE IV - Meetings
1. A regular meeting shall be held in the Fall, Winter, and Spring. The Spring meeting shall be the annual meeting.
2. One-sixth of the membership shall constitute a quorum authorized to transact business duly presented.
ARTICLE V - Dues
1. Members shall pay twenty dollars ($20) annual dues. Ten dollars ($10) of this membership shall go to the endowed scholarship.
2. Dues shall be paid by the Winter meeting after which they will be considered delinquent.
3. A Member's name shall be removed from the membership list if she fails to pay dues for two consecutive years.
ARTICLE VI - Officers and Elections
1. The officers shall be:
a. President
b. Vice-President
c. Secretary
d. Treasurer
2. All officers shall be regular members in good standing.
3. The officers shall be elected at the annual meeting and shall take
office immediately.
4. An officer shall serve for a term of one year. She may serve two consecutive
terms in the same office, but no more than two.
5. The president shall appoint a nomination committee of three. The chairman
shall present the slate at the annual meeting. Nominations shall be allowed
from the floor with the consent of the nominee.
ARTICLE VII - Duties of Officers
1. The president shall act as presiding officer at meetings, appoint standing and special committee chairpersons, approve expenditures not to exceed $50, and have Board meetings when necessary.
2. The vice-president shall preside in the absence of the president. She may act as chairperson of the membership committee and be in charge of the yearbook preparation and printing or serve on two other major committees. The vice-president will succeed the president, if at all possible, to provide continuity.
3. The secretary shall take minutes at all meetings, handle correspondence, publish meeting dates, write the newsletter and have it printed.
3. The treasurer shall receive all moneys and be responsible for all financial transactions, keep accurate records, and close the books after the May meeting for the annual audit.
4. All officers, upon retiring from office, shall write a report and deliver it along with any club properties to the president at the annual meeting.
ARTICLE VIII - Limitations
This club is non-sectarian and non-partisan. No political candidate nor any commercial or charitable enterprise may be endorsed.
ARTICLE IX - Parliamentary Authority
The rules of parliamentary practice comprised in Robert's Rules of Order Revised shall govern the proceedings of the club, subject to the special rules which have been or may be adopted.
ARTICLE X - Amendments
This constitution may be amended or revised at any regular meeting of the club by a two- thirds vote of the members present, following an announcement of the revisions in the newsletter, or following the reading of the revisions at a previous regular meeting.
ARTICLE XI - Standing and Special Committees
Standing and Special Committee chairpersons shall be appointed by the president.
1. Auditing - The auditing committee shall audit the books after they are closed by the treasurer in May and pass them on to the newly elected treasurer by August 1st.
2. Endowed Scholarship - The chair shall co-ordinate all matters concerning the Endowed Scholarship with the MTU Financial Aids Office.
3. Executive - The executive committee shall consist of the current officers and the past presidents of the last five years. Meetings shall be called at the discretion of the president. This committee may make decisions on expenditures exceeding $50 if an emergency arises between meetings.
4. Interest Groups - There shall be one general chairperson over all the interest groups, coordinating activities, etc. Special interest groups such as sports, bridge, book review, music, and needlework, shall be organized as members request, with each group having its own chairperson.
5. Communication - This committee shall be responsible for the multiple forms of communication for the UWC.
6. Nominating - The nominating committee, composed of a minimum of three (3) members, shall secure a slate of officers to be presented at the annual meeting.