Current Procedures
from Faculty Handbook
and other sources as noted
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Draft Procedures
Changes from current procedures are given in bold print
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- Philosophy of Sabbatical
Leaves
Sabbatical leaves are not a fringe benefit and are not automatically
granted. The purpose of sabbatical leaves is to give faculty a respite
from their normal duties and encourage them to explore professional
avenues which performance of their normal duties would prevent. Faculty
are encouraged to leave the Houghton area, develop contacts with other
academic institutions, research institutes, businesses, or government
agencies as part of the sabbatical. These encouragements are in keeping
with the philosophy underlying sabbatical leaves. They are, however, not
required.
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- Philosophy of Sabbatical
Leaves
Sabbatical leaves are not a fringe benefit and are not automatically
granted. The purpose of sabbatical leaves is to give faculty a respite
from their normal duties in order to facilitate their exploration of
professional avenues which performance of their normal duties would
prevent. Faculty are encouraged to leave the Houghton area, develop
contacts with other academic institutions, research institutes,
businesses, or government agencies as part of the sabbatical. These
encouragements are in keeping with the philosophy underlying sabbatical
leaves. They are, however, not required.
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- Eligibility
In order to
be eligible for a sabbatical leave, a faculty member must have (1) been
granted tenure at the University and (2) served for at least six years
as a faculty member at the University. Eligibility for subsequent sabbatical
leaves requires a minimum of six years to pass since the completion of
the previous sabbatical leave.
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- Eligibility
In order to
be eligible for a sabbatical leave, a faculty member must have (1) been
granted tenure at the University, and (2) served for at least six years
as a faculty member at the University. Eligibility for subsequent
sabbatical leaves requires a minimum of six years to pass since the
completion of the previous sabbatical leave.
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- Proposal Guidelines
In order to be
considered for a sabbatical, faculty must prepare a sabbatical leave
proposal, using the guide that follows.
Sabbaticals will not be granted if (1) the sabbatical proposal
includes the performance of any substantive duties at MTU, (2) the proposed
sabbatical is for less than one full semester, (3) the faculty member does
not agree to return to MTU after the leave, (4) the faculty member does not
agree to provide a written report at the end of the sabbatical leave to the
University Sabbatical Leave Committee, or (5) the faculty member did not
provide a written report for a previous sabbatical leave.
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- Proposal Guidelines
In order to
be considered for a sabbatical, faculty must prepare a sabbatical leave
proposal, using the current
guide for preparation of applications as provided and approved by the
Sabbatical Leave Committee. Copies of the guide will be available in
printed and on-line form at the Center for Teaching, Learning and
Faculty Development (or successor unit), and from the Chair of the
Sabbatical Leave Committee.
Sabbatical leave will be approved only under
these conditions:
- The
faculty member agrees to perform no substantive duties at MTU,
including both instruction, and committee work and administrative
functions at the department, school, college, and university level.
Graduate student committee work is specifically excluded from this
prohibition.
- The
proposed leave is for at least one full semester.
- The
faculty member agrees to return to MTU after the leave, subject to
exceptions approved by the President under Board of Control policy.
- The
faculty member agrees to provide a written report at the end of the
sabbatical leave.
- The
faculty member has provided the written report for the previous
sabbatical leave (if any).
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- Compensation
Duration of Leave
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Salary in Sabbatical Leave Year
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1 Semester
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100% of Academic Year Salary
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2 Semesters
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50% of Academic Year Salary
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Note: Most faculty are on nine-month appointments. For those who
are not on nine-month appointments, academic year salary is what their salary
would be if they were on normal, nine-month appointments. Pay for
administrative duties is not part of a normal, nine-month faculty salary.
The following text
is from Board Policy 6.1, Program for Sabbatical Leave
Faculty may not accept full-time employment during the course of their
sabbatical leave.
Faculty members on sabbatical leave of absence may receive money from
fellowships, grants, or other sources.
The following text is from Senate
Proposal 6-00, Supplemental
Sabbatical Leave Funds
Any monies "released" by an individual faculty member's
sabbatical leave (e.g., the remaining % of salary for a full-year leave) will
be left in control of the individual academic unit.
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- Compensation
Michigan
Tech will compensate the faculty member on sabbatical leave as follows:
Duration of Leave
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Salary in Sabbatical Leave Year
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1 Semester
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100% of Academic Year Salary
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2 Semesters
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50% of Academic Year Salary
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Note: Most faculty are on nine-month
appointments. For those who are not on nine-month appointments, academic year
salary is what their salary would be if they were on normal, nine-month
appointments. Pay for administrative duties is not part of a normal,
nine-month faculty salary.
Faculty agree to adhere to Board Policy 6.1 Program for Sabbatical Leave
regarding full time employment and funding from fellowships, grants or other
sources during the course of the sabbatical. University funds under
discretionary control of the faculty member, but not general university
funds, may be used to subsidize travel as described in the sabbatical leave
proposal.
Any funds “released” by an individual faculty
member’s sabbatical leave (i.e. the remaining 50% of a full-year’s leave)
will be left in control of the
individual academic unit.
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- Fringe benefits
During the
period when a faculty member is on sabbatical leave:
- Insurance benefits
remain the same as when actively employed on campus.
- TIAA/CREF
retirement plan contributions and social security are paid on the
salary received.
- Contributions
to the Michigan Public School Employees Retirement System, in
accordance with MPSERS policy, are discontinued. Service time will be
purchased by the University upon completion of one year service after
return from leave.
- Sick leave
does not accrue.
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- Fringe benefits
During the period when a faculty member is on sabbatical leave:
- Insurance
benefits remain the same as when actively employed on campus.
- TIAA/CREF
retirement plan contributions and social security are paid on the
salary received.
- Contributions
to the Michigan Public School Employees Retirement System, in
accordance with MPSERS policy, are discontinued. Service time will be
purchased by the University upon completion of one year service after
return from leave.
- Sick
leave does not accrue.
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- Application Procedure
Initial requests for sabbatical leave will be made in writing to the
individual's immediate supervisor and to the Provost, so that a more
comprehensive record of the proportion of requested leaves to actual
sabbatical leaves can be accumulated.
- The
applicant for sabbatical leave prepares a sabbatical leave proposal
using the guide that follows.
- The
applicant presents the sabbatical leave proposal to the applicant's
department chair or school dean.
- The
department chair or school dean appends a recommendation, with advise from
the faculty as described in the department's /school's charter, and
forwards the proposal with a recommendation (even if the recommendation
is negative) to the University Sabbatical Leave Committee. A copy of
the recommendation is sent to the applicant. In the case of
departments, a copy of the proposal with recommendation should also be
sent to the dean of the appropriate college and the Provost in order to
keep them informed.
- The
University Sabbatical Leave Committee reviews proposals and suggests modifications,
if appropriate. The Committee makes recommendations to the President on
all applications for sabbatical leave.
- The
President will notify each applicant as to whether the sabbatical leave
has been granted.
In consultation with the Provost, the Sabbatical Leave Committee will submit
an annual report to the Senate which details sabbatical leave activities. The
Senate will undertake periodic review of these reports and investigate
additional initiatives to encourage sabbatical leaves as an avenue for
faculty professional development.
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- Application Procedure
- The
individual faculty member begins the process by sending to the
individual's immediate supervisor a written statement of intent to
submit a proposal for sabbatical leave.
- The
applicant for sabbatical leave writes a sabbatical leave proposal using
the preparation guide of Section 3 above.
- The
applicant presents the sabbatical leave proposal to the applicant's
department chair or school dean.
- The
department chair or school dean
- writes
a recommendation, with advice from the faculty as described in the
charter of the department or school;
- forwards
the proposal with the recommendation (even if the recommendation is
negative) to the University Sabbatical Leave Committee;
- sends
copies of the proposal and recommendation for informational purposes
to the Provost and if applicable to the college dean;
- sends
a copy of the recommendation to the applicant.
- The
University Sabbatical Leave Committee reviews proposals. The Committee
may suggest modifications to the proposal, if appropriate, and the
applicant may submit a modified proposal directly to the Committee.
- The
Committee makes recommendations to the President on all applications
for sabbatical leave.
- The
President will notify each applicant as to whether the sabbatical leave
has been granted. The President will send copies of the notification to
the chair or school dean of the applicant, and to the college dean if
applicable. The President will send the proposal, recommendations, and
notification to the Provost for deposition in the academic record file
of the applicant.
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- Appeals
See Section
8.1, "Grievance Policy."
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- Appeals
See the
Faculty Grievance Procedures in the Faculty Handbook.
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- Timing
Everyone involved
in the sabbatical leave approval process should act in a timely manner.
Even though plans for sabbatical leaves sometimes do not solidify until
rather late in the academic year, applicants should begin the process as
early as possible. Applications received after March 15 will be less
likely to be approved.
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- Timing
Everyone
involved in the sabbatical leave approval process should act in a timely
manner. Even though plans for sabbatical leaves sometimes do not
solidify until rather late in the academic year, applicants should begin
the process as early as possible.
Applications received after March 15 will be less likely to be
approved.
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- Changes in Approved
Sabbatical
Leaves
Once a sabbatical leave has been approved, any substantive changes in
the faculty member's sabbatical plans must be approved by the faculty
member's supervisor, the University Sabbatical Leave Committee, and the
Provost/President. (Senate Proposal 1-95)
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- Changes in Approved
Sabbatical Leaves
Once a
sabbatical leave has been approved, any substantive changes in the
faculty member's sabbatical plans, including changes while the leave is
underway, must be submitted in writing and approved by the faculty member's
supervisor, the University Sabbatical Leave Committee, and the
President. The final decision on approval of modifications of proposed
plans rests with the President. Copies of the notification of approval
or disapproval will be distributed as in 6.g. above.
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- Reports of Sabbatical Leave
Activity
The faculty
member must prepare a narrative report of accomplishments during the
sabbatical leave, including a description of the extent the activities
indicated in the approved
proposal were realized.
This report must be submitted to the Sabbatical Leave Committee and as a
permanent attachment to the next annual update of the curriculum vitae
after completion of the leave. The Provost will deposit the sabbatical
narrative report in the faculty member's academic record file.
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The following text is Senate Proposal 13-78, Appointment to the
University Sabbatical Leave Committee
Senate Proposal 4-59, Sabbatical Leave Policy, is hereby amended to
provide that members of the University Sabbatical Leave Committee shall serve
for five year terms ending on July 1 and that each vacancy shall be filled
with a member of the Academic Faculty eleigible for sabbatical leave selected
by the President of the University from a list of candidates submitted by the
Senate. Each senator shall be permitted to nominate one eligible candidate.
At a regular meeting of the Senate, each senator present shall be allowed to
vote for three persons on a list of all persons nominated. The three persons
receiving the largest number of votes shall be the candidates which the
Senate submited to the President of the University.
The following text is from Senate Proposal 5-00, Changes to University
Sabbatical Leave Policy
In consultation with the Provost, the Sabbatical Leave Committee will
submit an annual report to the Senate which details sabbatical leave
activities. The Senate will undertake periodic review of these reports and
investigate additional initiatives to encourage sabbatical leaves as an
avenue for faculty professional development.
The following text is from Senate Proposal Proposal 12-00, Encouragement
of Sabbatical Leaves
Generate a brochure to educate all faculty and academic departments on the
sabbatical leave policy and avenues for funding. The brochure should be developed
by the Center for Teaching, Learning and Faculty Development in coordination
with Research Services and the Center for International Education.
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- Sabbatical Leave Committee
The
Sabbatical Leave Committee shall consist of five tenured members of the
Academic Faculty appointed by the President of the University. The
Committee is to (1) review and make recommendations on applications for
sabbatical leave; (2) review reports of and evaluate completed
sabbatical leaves; (3) recommend modifications of sabbatical leave
procedures.
Members of the Committee shall serve for five-year terms ending on
August 1. Any vacant position on the Committee, including temporary
vacancies, shall be filled by a tenured member of the Academic Faculty
selected by the President of the University from a list of three
candidates submitted by the University Senate. The Senate shall assemble
and forward the list to the President as soon as possible after any
vacancy occurs. Each Senator representing an academic department shall be
permitted to make one nomination. At a regular meeting of the Senate,
each senator eligible to vote on academic matters shall vote for up to
three nominees from the list of all nominees. The three nominees
receiving the largest number of votes shall be the candidates which the
Senate will submit to the President of the University.
The Sabbatical Leave Committee is responsible for development of the
format and guidelines for applications for sabbatical leave. The current
guidelines are attached as an appendix to this proposal. A notice of any
substantial changes to the guidelines should be transmitted to the
Senate office.
In consultation with the Provost, the Sabbatical Leave Committee
will submit an annual report to the Senate which details sabbatical
leave activities. The Senate will undertake periodic review of these
reports and investigate additional initiatives to encourage sabbatical
leaves as an avenue for faculty professional development.
The
Center for Teaching, Learning and Faculty Development (or successor
unit) may consult if necessary with the Committee in developing
information, particularly web-based material, to inform faculty and
academic departments about the sabbatical leave policy and about avenues
for funding of sabbatical leaves.
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Abrogation
This proposal supersedes, and upon approval nullifies,
previous Senate Proposals concerning sabbatical leaves, including Proposals
13-78, 1-95, 29-96, 5-00, 6-00, and 12-00.
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