(page numbers for Special Meeting No. 4 (1991) are
out of sequence for the date.)
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                         Page 3297

                          The Senate of
                Michigan Technological University

  Minutes of Special Meeting No. 4 of 1991 (December 4, 1991)


President Julien called the meeting to order at 7:06 p.m. on
December 4, 1991 in room 131 of Fisher Hall.

I.   Roll call of regular members

     Twenty-eight members or alternates were present.  Absent: 
     William Shapton, Terry Shipley, Anne LaHaie, Curtis Tompkins
     and William Powers.

II.  Recognition of visitors

     Jean Adamson, Julie Paavola, John Shulstad, Eleanor Johnson,
     and John Johnson.

III. Approval of Minutes

     A.  Moved by Peter Tampas and seconded by Carl Vilmann that the
         minutes of meeting No. 185 be approved.  Passed.

     B.  Moved by Cynthia Selfe and seconded by Konrad Heuvers that
         the minutes of Special Meetings Nos. 1 and 2 of 1991 be
         approved.  Passed.

     C.  Moved by Cynthia Selfe and seconded by Randall Freisinger
         the minutes of Special Meeting No. 3 of 1991 be approved. 
         Passed.

IV.  President's Report.

     A.  Larry Julien read a letter from Diana George.  A copy is
         attached as appendix A.

V.  Vice President's Report.

     This report comprises the Board of Control Liaison Task Force
     report.

     The task force met with the Board of Control for two hours on
     November 29, 1991.  The meeting was reported to have been warm
     and cordial.  It still will be necessary for the Senate to
     request time to address the Board at regular Board meetings.

     Almost all requests were granted.

     Granted:

     1.

     2.

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     Not Granted:

     1.

     2.

     The task force recommends operating with the present membership
     until the regular elections in the spring.

     Moved by Randall Freisinger and seconded by Theodore Bornhorst. 
     The Board of Control Liaison Task Force continue present
     activities and develop procedures for a committee structure
     (standing committee) and function (charge) which will be
     implemented in the spring of 1992.  Passed, with two dissenting
     votes.

     At this point, the meeting returned to the President's report.

IV.  President's Report (continued)

     B.  Report from University President's Cabinet

         1. President Tompkins has requested time at each Board of
            Control meeting for three faculty groups--Board of
            Control Liaison Task Force, Cabinet, and Financial
            Advisory Committee.

         2. The Cabinet wants to form a steering committee to help
            in evaluating administrators--department heads through
            vice-presidents and president.  Tompkins would like these
            committee members elected at large.  The function of the
            committee is to see that the evaluations take place in
            a timely way.

         It was moved by Cynthia Selfe and seconded by Konrad Heuvers
         that the Institutional Evaluation Committee be appointed as
         Senate representatives on the steering committee.  Passed.

            Discussion points related to this motion were as follows:

            a. Institutional Evaluation Committee should meet with
               Michael Abbott to establish links with the staff
               council.

            b. Position descriptions are needed to be the basis for
               any evaluation which should include self-evaluation,
               questionnaire, and recommendation for action.

            c. Larry Julien and other faculty cabinet members are
               instructed to ask the Cabinet to use the work of the
               Institutional Evaluation Committee and the
               corresponding staff group to avoid duplication of
               effort.


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VI.  Reports from Standing Committees

     A.  Elections Committee

         A report about voting procedures for Senate elections was
         submitted by Peter Tampas.  This report is attached as
         Appendix B.

     B.  Curricular Policy Committee
         The Department of Social Sciences submitted a proposal to
         establish a M.S. degree program in Industrial Archeology.

         It was moved by Konrad Heuvers and seconded by Davis Hubbard
         that the proposal from Social Sciences for the degree
         program M.S. Industrial Archeology be accepted and
         recommended for approval by the Senate at the next meeting. 
         Passed.  This will be old business for meeting No. 186 to
         be held December 18, 1991.

         Discussion points related to this motion were as follows:

            a. Curricular Policy Committee recommends approval of this
               program.

            b. Support for graduate students will come from outside
               sources.

            c. Graduate student supervision will not be a big time
               requirement.

            d. Library resources for this particular program are
               adequate.

     C.  No other standing committees gave reports.

VII. Reports from Affiliated and/or ad hoc Committees

     A.  Committee on search committee procedures.

         This committee is working to establish procedures for
         selecting search committees and procedures for screening
         candidates for vice-presidents and the provost.

         The committee presented a draft of proposed guidelines for
         the provost search.  Cynthia Selfe also discussed Curtis
         Tompkins comments about the procedures.

            *There should be separate memberships for search
            committees for each vice-president because of more staff
            supervision by some than others.

            *Procedure for selecting the final candidate should
            involve reaching a consensus, and confrontations should
            be avoided.

            *A method for ranking the final candidates is needed.


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         A discussion of the procedures followed.  The following
         modifications were made.

         Section 4.0 -

            a. Search committee and the President should develop lists
               of provisionally acceptable candidate.

            b. The committee and President meet and may negotiate to
               produce a short list of mutually agreeable candidates.

            c. The final candidate will be accepted after campus
               visits.

         Section 2.5 -

            a. Elect one representative outside engineering and
               science and arts.

            b. Elect two representatives at large.

         Add a facilitator to the committee membership.

         It was moved by Cynthia Selfe and seconded by Randall
         Freisinger that the committee report be accepted as
         modified.  Passed.

         A copy of the modified report is included as Appendix C.

     B.  No other ad hoc/affiliated committees gave reports.

VIII. Old Business

     A.  Vote of confidence

         Moved by Cynthia Selfe and seconded by James Carstens--The
         Senate will conduct a vote of confidence on the Provost,
         Vice Presidents, and Vice Provost.

         Passed by roll call vote, sixteen yes, and nine no.

         Discussion points which were mentioned in connection with
         this motion were as follows:

            *This should be a substantive vote.

            *There should be alternate categories besides "Yes" and
            "No".  The other categories would be:
               Undecided
               Not enough information

            *This should be a referendum not an evaluation.

            *There can be a positive aspect to this exercise.

            *Each administrator should have a separate vote.


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         A format for the vote was developed.  The final form is as
         follows.  For each administrator to be evaluated--

         "In response to the request by the Coalition for a Just
         University, the MTU Senate, after a poll of constituents,
         has agreed to conduct this vote of confidence.

         I have confidence in the fitness of __________________
         to serve in the position of _________________________.

            Yes                       _____
            No                        _____
            Undecided                 _____
            Insufficient information  _____
         Additional Comments:

         There will be a separate page for each person to be
         evaluated.  The deadline for ballots to be returned will be
         5:00 p.m., December 16, 1991.

         It was moved by David Poplawski and seconded by Carl Vilmann
         that the wording for the vote of confidence be accepted. 
         Passed (one dissenting vote).

     B.  Procedure for ballot initiatives

         The text of the proposal submitted was distributed along
         with the call for the meeting.  A copy is attached as
         Appendix D.

         It was moved by Theodore Bornhorst and seconded by Carl
         Vilmann to table the ballot initiative proposal.  Failed.

         It was moved by Cynthia Selfe and seconded by Carl Vilmann
         to accept the ballot initiative proposal but to change from
         10 to 20% the number of constituents required to initiate
         a ballot.  Passed.

         The meeting adjourned at 10:16 p.m.
.