THE presidential advisory committee (university
SENATE) OF
TECHNOLOGICAL UNIVERSITY
Minutes of Meeting
416
12 January 2005
Synopsis:
(1) President Monson introduced the new PAC/Senate
Assistant, Mechelle Normand.
(2) Dave Reed announced that Marty Smith will fill
the position of Dean of the
(3) Bob Keen reported on the changes proposed to
the Sabbatical Leave Policy and Procedures.
(4) Members are asked to solicit faculty willing
to serve on the Faculty Distinguished Service Award Committee.
1. CALL
TO ORDER AND ROLL CALL
President Monson called the Presidential Advisory Committee (University
Senate; PAC) Meeting 416 to order at 5:30 pm on Wednesday, 12 January 2005, in
Room B45 EERC.
Secretary Glime called roll.
Absent were at-large Senators Don Beck and Cindy Selfe and
representatives from Army/Air Force ROTC, Computer Science, Fine Arts,
Geological and Mining Engineering and Sciences, Materials Science and Engineering,
Physical Education, Physics,
2. RECOGNITION
OF VISITORS
Guests included Dave Reed (Provost) and Bob Keen (Biological Sciences).
3. APPROVAL OF
AGENDA
President Monson added two items to the agenda under New Business: A.
Peck Cho will address the PAC; Dave Reed (Provost) will report to the
Senate.
[Appendix A. NOTE: Only
official senate and library archival copies of the minutes will contain a full
complement of appendices.]
4. approval of
minutes from meeting 415
One error in the
minutes of Meeting 415 was reported to the Secretary prior to the meeting. The representative from Materials Science and
Engineering was present at meeting 415.
5. CHAIR’S REPORT
1. The PAC (Senate) welcomes Mechelle Normand, its new
administrative person, Dr. David Reed, Provost, and Dr. Robert Keen, last
year’s Senate President, to tonight’s meeting.
Mechelle's email address is <mnormand@mtu.edu>.
2. President Mroz has approved Proposal 07-05 The role of
non-engineering disciplines at Michigan Tech – Revisions to Proposal 08-04.
3. President Mroz will discuss Proposal 08-05
Reinvestment of R&I Account Reserve Funds in a Balanced Portfolio of Stocks
and Bonds with the Chief Financial Officer and his Executive Council before a
decision is reached on its status.
4. Senate Officers met with Provost Reed and learned that
plans are being made to begin a search for a new Vice President for Academic
Affairs during spring semester.
5. There will be two forums next week to explain provisions
of the proposed Senate Constitution and to gather input from Senate
constituents. Both will be held at 4 pm
in Dow 642. The Tuesday forum is
intended for faculty and the Thursday forum is intended for staff. President Monson encouraged as many Senators
as possible to attend one or both of these meetings.
6. The referendum on the new Constitution is scheduled
for the week of January 24. Ballots
should be distributed that day and should be returned the following Monday,
January 31. There will be separate
elections for staff and for faculty constituents. Both must approve the proposed Constitution.
7. The Senate has received a large number of curricular
proposals from the Provost’s Office, which the Curricular Policy and Finance
Committees are reviewing. We can expect
to see some or all of them to appear on agendas for the next several meetings.
8. President Monson has been informed that the Senate
needs to conduct a faculty election for an additional faculty member to serve
on the Faculty Distinguished Service Award Committee. Please solicit interest among your
constituents.
9. President Monson is trying to determine the status of
the Senate Task Force on Intellectual Properties and E-Learning. Two of its five members are no longer with
the University. Pauline Moore, one of
the co-chairs, has retired and Mick McKellar, who was a Task Force member last
year, has left the University.
10.On a related
matter, President Monson met with Scott Amos, Dean of the School of Technology
and Dean of Distance Learning this morning.
He was informed that Marti Banks-Sikarskie, the Director of Sponsored
Educational Programs has retired, and that he intends to use this opportunity
to re-examine MTU’s distance learning activities and to be sure that they are
administered in accordance with recommendations in Senate Proposal 06-01,
Recommendations on Distance Learning.
Dr. Amos will make a presentation to the Senate later this semester on
distance learning activities.
11.President
Monson would like to meet with committee chairs briefly following this meeting
in order to work out a meeting time for the Senate Executive Committee. (It will be Tuesdays at either 11 or 4.)
6. New business
A. Peck Cho address to PAC
Peck Cho addressed the PAC to
express his and his wife's appreciation for their support on the loss of their
children and especially for the resolution from this body. He said it was very special and that the
Tech People are very special people.
B. Dave Reed report to PAC
Dave Reed reported that he
cannot continue as Vice President for Research, Dean of the
Provost Reed announced that
Dr. Marty Smith, former chair of Mathematical Sciences, has accepted the
position of graduate dean until the position is filled.
C. Proposal 09-05, Sabbatical Leave Procedures
[Appendix B]
Bob Keen presented the sabbatical leave proposal and highlighted the changes
from the old procedures. There has been
a problem with people who have not filed any report upon return from a
sabbatical leave or the committee not being able to find the reports that had
been filed. John Lowther has been very
conscientious in providing the Senate with a report each year and keeping the
committee on track. Sabbatical proposal
guidelines are now in the Center for Teaching, Learning, and Faculty Development. The proposal assures that funds remaining
from a faculty salary must remain with the department. If a chair or dean does not support a
sabbatical leave request, the proposal must still go forward to the
committee. The committee can go back to
an applicant for changes in the proposal before approving it. The final report must be provided to the
committee and the next request for a sabbatical will not be granted if that
report has not been provided. It must
also be part of the next annual CV (faculty service report), which will be kept
on file with the Administration.
D. Proposal 10-05, Request for Change in Board
of Control Policy 6.1 on Sabbatical Leave
[Appendix C]
At present faculty are not permitted to earn full salary from another employer
while on sabbatical leave. Keen pointed
out that one could earn 99.9%, but MTU defines it as 75% allowable. The proposal removes that restriction. There are cases where a full salary in
another country could be very small relative to expenses here.
President Monson indicated
that the Academic Policy Committee had given full support to the proposals.
7. UNFINISHED
business
Secretary Glime inquired how
the constituents would receive the Senate Constitution prior to the forums next
week. President Monson responded that it
would be in Tech Topics, on the Web, and he would ask Marcia Goodrich to send
it to the all-depts email list.
8. Adjournment
The meeting adjourned at 6:12 pm.
Respectfully Submitted by Janice M. Glime
Secretary of the Presidential Advisory Committee