Employment
Services Team
STAFFING CONTACTS FOR:
Exempt & Non-Exempt; Non-Union
Gina Engler-Burton
Senior Employment Specialist for Professional Staff
rmengler@mtu.edu
906-487-2280
Laura Baril
Office Assistant 5
labaril@mtu.edu
906-487-2280
VACANT
Staff Assistant
Employment/Benefits
906-487-2280
STAFFING CONTACTS FOR:
UAW - AFSCME - POA
Bonnie Roth
Contract Administrator for Labor Employment
blroth@mtu.edu
906-487-2280
Renee Ozanich
Assistant to the Director
rozanich@mtu.edu
906-487-2280
VACANT
Staff Assistant
Employment/Benefits
906-487-2280
Laura Baril
Office Assistant 5
labaril@mtu.edu
906-487-2280
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Staff Hiring Toolkit
Employment Services developed this page as a resource to departments as they welcome new employees to our University.
We all want a new hires first day to be a warm and welcoming experience as they learn more about the University and meet their new colleagues.
However, some legal paperwork (for example, Form I-9, Section 1) is required to be completed by their first day of work for pay.
Many of the forms below can be completed at any time after the candidate's acceptance of our official job offer letter and before their first day.
We allow new hires to print the forms below, complete, and bring along on their first day; however, HR Employment Services has employment packets ready to go for
new hires with all necessary forms.
New Hire Paperwork
Federal laws require HR Employment Services to verify a new hires identity and employment eligibility, but Payroll Services also needs documents to ensure
that new hires are compensated properly and in a timely manner.
For Form I-9, the employer must complete Section II within 3 business days of the first day of work for pay. This timeframe is critical,
but even more dire, if HR must verify the employee through the Department of Homeland Security's E-Verify Computer System.
Required Legal Paperwork & Documentation
HR Employment Services must "attest, under penalty of perjury, that we have examined the document(s) presented by the new hire, that the
document(s) appear to be genuine and to relate to the new hire, that the employee began employment on (month/day/year) and that to the best of our knowledge
the employee is authorized to work in the United States."
All new hires will need to provide us with the following:
Federal & State Form Requirements:
1. Form I-9, Employment Eligibility Verification
* NEW VERSION
The document selection from List A or List B and C are exclusively the new hires choice (see pg.5).
Employers CANNOT specify which document(s) they will accept from an employee for this form.
All unexpired documents must be presented in-person to HR.
2. Federal W-4 (2012)
* NEW VERSION
The new hire must present their Social Security Card in-person to HR.
3. Michigan W-4 (2012)
* NEW VERSION
The new hire must present their Social Security Card in-person to HR.
Michigan Tech Form Requirements:
1. New Employee Information Expectations
The new hire must indicate compliance with all University policies and regulations by reviewing and signing this form.
2. Employee Patent, Research, and Proprietary Rights Agreement (includes grad students)
* NEW VERSION
The new hire must indicate the reading of both sides and the understanding of this agreement by signing this form.
3. Board of Control Policy re: At Will vs. Satisfaction Employment Relationship (non-union staff only)
The new hire must indicate the selected employment status by signing the Acknowledgment Form on the last page.
4. Beneficiary Designation Form
The new hire may designate payment of all earned compensation at death by completing and signing this form.
Michigan Tech Forms - Optional:
1. Emergency Notification Form
The new hire may designate who should be contacted in the event of an emergency by completing and signing this form.
2. Payroll Direct Deposit Authorization Form
The new hire may authorize the deposit of the payroll check to a financail institution by completing and signing this form.
3. Post Hire Equal Employment Opportunity Form
The new hire may provide data used to fulfill reportings requirements by completing this form.
Informational-Only Items:
Moving Expenses Policy
Holiday Schedule (2010-2011)
Holiday Schedule (2011-2012)
Pay Period Calendar (2010-2011)
Pay Period Calendar (2011-2012)
What are the next steps for a new hire?
Encourage new hires to contact Benefit Services at 906-487-2517 to schedule a time for their Benefits Orientation. Since HR is located in the Lakeshore Center, many new hires find it
convenient to make one visit for both completion of New Hire Paperwork (with Employment Services) and the Benefits Orientation (with Benefit Services). Both offices are located
on the 2nd floor of the Lakeshore Center.
Helpful Benefits Information:
Benefits in Brief (for regular, full-time staff)
Benefits in Brief (for fixed-term staff)
Eligible Benefits Chart
Required Documentation for Dependents Under Health/Dental/Vision Plans
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