The Association will furnish the Human Resources Office with the names of its Officers, Steward and Members of its grievance committees, and such changes as may occur from time to time in such personnel, so that the University may at all times be advised as to the authority of the individual representatives of the Association with whom it may be dealing. The University will, in return, through the Human Resources Office, keep the Association advised as to its immediate Supervisors and Department Heads or their respective designated representatives for the purpose of processing grievances.