2005-06 POA Contract

Section 34 POSTING AND FILLING VACANCIES

Notice of Vacancy. Association position vacancies that occur and new positions established in the Association shall be posted. The opportunity to fill such posted vacancies and new positions will first be given to qualified bargaining unit members. The vacancy notice to be posted shall include the following:
1. Date of the posting.
2. Date the posting period expires.
3. Department where vacancy exists.
4. Classification.
5. Salary grade and range of compensation.
6. Basic function and responsibility.
Vacancy Specifications. The posted specifications for the position shall relate to the performance requirements of the position.
Posting Period and Procedure. A notice of any vacancy in the Association shall be listed on the campus-wide communication system or notification to each bargaining unit member and posted on University Bulletin Boards for a minimum period of five (5) working days. Human Resources will post entry level bargaining unit positions as open to Internal and External Candidates. Human Resources will maintain two separate lists, one for bargaining unit members and one for bidders who are external to the bargaining unit. All applicants on the bargaining unit list will be considered for the position first. The "External" list will be referred to only in the event that 1) no bargaining unit member applies, or 2) no bargaining unit member who applied is qualified. Bargaining unit members will be notified if they are not qualified. The external list will be kept confidential by Human Resources from the managers and will not be referred to until complete consideration is given to the bargaining unit membership.
Application for Vacancies.
1. A bargaining unit employee may bid for the posted position with the Human Resources Department. The Human Resources Department will notify all bargaining unit bidders within five (5) working days from the date the posting expires if they are not qualified for the position. Employees cannot successfully bid more than twice in any twelve (12) month period unless approved by the University. Upon request to the Human Resources Department, bidders who were not qualified for the position will be given the basis upon which the decision was made. A bid for a position shall not adversely affect an employee's status in their present position.
2. Each candidate is responsible for ensuring his/her application for a position vacancy accurately sets forth those job skills, experiences, training, and other qualifications he/she desires the University to consider in evaluating his/her candidacy.
3. An employee who is promoted or transferred will be given a reasonable period of time from ten (10) to twenty-five (25) actual days worked in the new position to demonstrate competent performance. During this period of time, the employee will receive a normal orientation. (Normal orientation means the usual or ordinary exposure to those aspects of the position that the employee could not or would not otherwise know, as distinguished from training or learning the basic or special skills needed for a position.) If competent performance is not demonstrated, the employee will be returned to his/her former position. He/she will receive his/her former rate plus any scheduled increase.
Vacancy Interviews. The University will not fill the position until all bargaining unit employees who have bid during the posting period and have been deemed qualified have been interviewed. A senior employee can be selected without less senior employees being interviewed.
Seniority Application. In the event two (2) or more bargaining unit employees are equally qualified for a vacancy and one of them is to be selected to fill the vacancy, the employee with the most bargaining unit seniority will be selected. If one or more bargaining unit employees and an applicant from outside the Unit are equally qualified and one of them is to be selected to fill the vacancy, the bargaining unit employee with the most seniority will be selected. Possession of the minimum posted qualifications is no assurance of hire. The University may consider the following in determining qualifications:
1. Job related interpersonal skills
2. Past records (no disciplinary record in excess of two (2) years) and references
3. Outside employment history
4. Any skills or education the employee desires the University to consider.
Notification. The successful applicant will be notified by the Human Resources Department of the position offer. All bargaining unit employees who were qualified bidders and not selected to fill the vacancy will be notified by the Human Resources Department within five (5) working days following the acceptance of the offer.
Upon request to the Human Resources Department, unsuccessful applicants will be told, in general terms, why they weren't selected and will be assisted on how they might improve their opportunity for advancement.
Accelerated Grievance Procedure - Posting and Filling of Vacancies.
1. The parties agree to accelerate the normal grievance procedure for grievances that arise under this Section as follows:
  Step I.
  When a potential grievance arises concerning the qualifications of an employee for a position or the selection of the successful applicant for a position, the union representative will inform the Human Resources Department of the potential grievance. The University will, within two (2) working days, schedule a meeting which will include a representative from Human Resources, the appropriate University supervisor, and steward under whose jurisdiction the potential grievance falls, to discuss the potential grievance and attempt to reach a resolution.
  Step II.
  If the potential grievance is not resolved at the Step I meeting, the Union will reduce such grievance to a formal written grievance within two (2) working days and submit it to the Human Resources Department. The written grievance will be a subject of discussion at the Step 3 meeting in accordance with the grievance procedures as outlined in Section 8.
2. All provisions of Section 8 following Step 3 remain in effect under this accelerated procedure.