Room/Event Scheduling
- QR - #L2
- Module - Location Mgmt
- Form - SLAEVNT
Remarks
To schedule a room for a meeting, conference, or workshop. This procedure provides instructions for creating/scheduling an event. FYI: You must be granted update capabilities to the form SLAEVNT in order to add an event.
Directions
- In the direct access field, type SLAEVNT and press Enter.
- Enter ADD into the Event field. Press Next Block to proceed to the Event Information block.
- Enter the following, pressing Tab to navigate from one field to the next.
Description: Title of the Event System: S (student system) Event Type: Type of event (e.g. MTG for meeting). If necessary, press Search arrow to display codes Agency/Commercial ID: Leave blank Contact ID: Leave first field blank and Tab to second field and enter the requestor's email address Address Type: Leave blank Phone: Phone number of the requestor Campus: Campus code (1 for main campus) Site: Leave blank District or Division: Leave blank College: College code. Press Search arrow to display codes Department: Department code. Press Search arrow to display codes - Press Save to add the event to the data base.
- Press Next Block or select "Schedule" from the drop down Options list.
- Enter the following information:
Start Date: Current term start date or specific date(s) needed (format e.g. 20-SEP-2006) End Date: Current term end date or specific date(s) needed (format e.g. 20-SEP-2006) Days: Press the space bar to check the day(s) of the week to be scheduled Begin Time: Beginning time of the event (Must be entered in Military time and begin at 5 minutes past the hour End Time: Time that the event is to end (Must be entered in Military time and end 5 minutes prior to the end of the hour) Building: Building code. Press Search arrow to display codes Room: 4 digit room number. Use preceding 0 if necessary. - Press Save to update the meeting time information in the data base. If a room conflict message appears at the bottom of the form, select one of the following from the drop down Options list: Building/Room Schedules (SSAMATX) to view the event previously scheduled. View Event Available Rooms (SLIAEVN) to list available rooms.
- To view available rooms (SLIAEVN) enter a building code or capacity amount to help limit the search. Press Next Block and enter an Attribute, or leave the Attribute field blank to receive all available rooms.Press Next Block. If an appropriate room is not displayed, press Rollback to execute another query. (Change Building, Capacity, Time or Date to locate an available room).
- To select an available room from the list highlight the room and press Exit With Value.
- Press Next Block to enter a comment. Enter the text desired and press Save.
- Press Rollback to schedule another event or Exit to return to a menu.