Academic Personnel Standard Practice Guide Michigan Tech Home Page Academic Search A2Z

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This website has been designed as an on-line manual in order to inform department administration of the paperwork that needs to be processed when an employee is hired, reappointed, or changes status. This is initiated by department administration, such as Administrative Aides, Department Chair, or Department Coordinators. The appropriate paper work is then sent to the Dean's office for review, then to the Provost's Office, who acts upon the changes. Links to additional pages are provided in place of the hard-copy appendices to show example forms, formulas, and definitions.

Criteria for Non-Tenure-Track Instructor and Lecturer Appointments
Promotion Process for Lecturers
Faculty Rank Definitions - Definitions of faculty titles
New Faculty Hires - Paperwork and procedures for new employees
Non-Tenure-Track Lecturer Ranks/Professor of Practice - Review Procedures
Criteria for Postdoctoral Staff

Changes - Paperwork and procedures for employees who are seeking:
Change of Status
Promotion or Tenure
Resignation, Retirement
Emeritus Status
Documents - Adobe Acrobat is needed to open some of the documents in pdf format. If you do not have this software loaded on your computer, you can obtain a free copy at Adobe Acrobat. If you would like the form sent to you via email, please contact
Application for Employment - Faculty 
Application for Employment - Adjunct Faculty 
Bonus Request 
Checklist for NTT Lecturer Rank Promotion Checklist 
Checklist for Promotion and/or Tenure Recommendation 
Employee Status Change    (Please print on gold paper)
Form II: Advertisement and Committee Approval - from the Faculty Hiring Forms II, III, IV.
Form A - Faculty Appointment Recommendations 
Form B - Faculty Promotion and/or Tenure Recommendation 
Form C - Faculty Interim Review Recommendation 
Form E - Faculty Teaching Evaluation Summary 
Form F - Promotion and/or Tenure Recommendation Form  or 
Form L - NTT Faculty Review Recommendation 
Model Appointment End Letter–Faculty  
Model Appointment Letters
Model Letter - Requesting External Reference for Promotion to Associate Professor 
Model Letter - Requesting External Reference for Promotion to Professor  
Model Memo - Recommendation for Emeritus Status  
Model Statement for P/T Recommendations to Board of Control 
Salary Calculations
Other Documents and Manuals to Know
Board of Control Policy Manual
Faculty Handbook
Financial Statements
Operating Procedures Manual
Policies and Procedures
Staff Handbook
Strategic Plan
University Safety Manual
Sabbatical Leave of Absence
Sabbatical Leave Application  
Sabbatical Leave Supervisor Recommendation Form  
University Resources for Academic Personnel - Not on Payroll - Procedures to set up an email account, to have Library access, and to have an Michigan Tech ID card and parking on campus for academic personnel not on payroll.
Library Access
ID Card and Parking

Record Retention Notice

All records connected to the hiring of new employees, and all payroll records must be kept for three years. Record retention is required by the Fair Labor Standards Act, the Michigan Handicapper's Act, and the Michigan Elliott-Larsen Civil Rights Act, and applies to administration in all departments of the University.