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Chapter 8. Facilities Management
Section 8.7. Planning, Engineering, and Construction

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8.7.1.1. Selection of Architects/Engineers

Definition

Selection of Architects/Engineers: A process designed to select a professional service contractor for the project from interested and qualified firms.


Policy

Facilities Management maintains a file of the credentials of professional services firms who have contacted the University, and expressed an interest in working for it. This practice makes it incumbent upon the firms desiring to work for the University to express their interest and maintain a relationship with the University.

Architectural and engineering firms are screened on a basis of such factors as professional excellence, demonstrated competence, specialized experience of the firm, education and experience of key personnel, staff capability, work load, ability to meet schedules and cost estimates, principals to be assigned, nature and quality of completed work, and ability to translate the client's program into a completed project in a timely, effective manner, and within budget.

Additional items used in evaluation are performance, records of previous work, reliability, willingness to make a commitment to work on the campus - such as to physically work on the site with University personnel rather than endeavor to interact long distance via letter, memo, and telephone. Other primary considerations are continuity of firm, location, professional awards, cost, and other considerations deemed relevant.


Procedure
  1. Facilities Management reviews the file of qualified architectural and engineering firms to ascertain their general qualifications and the specific qualifications needed for a project.


  2. NOTE: The director of Facilities Management determines which of the firms on file have the expertise, experience, and capability for timely performance of the work outlined in the building project program.

  3. Facilities Management updates information on the various firms' availability, current qualifications, and performance in recent similar jobs and selects the professional.

For projects exceeding $2,500,000, the following is added to the procedure:

  1. Facilities Management takes recognition of a donor's preference for professional services if it is expressed and may, if appropriate, utilize an advisory committee of campus clients or others who could provide meaningful input.


  2. Facilities Management provides the president and the vice president for finance and administration, with a list of at least three qualified firms for a specific project.


  3. The president and the vice president for finance and administration will review the list and make recommendations to the Board of Trustees.


  4. The Board of Trustees authorizes the University's administration to enter into contractual arrangements for professional services.

History
Prior: 02/05/2001
Adopted: 03/21/2001 Changed projects exceeding $2,000,000 to $2,500,000.

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