Chapter 6. Central Stores

6.1. Ordering Supplies

An inventory is carried at all times by Central Stores and is divided in the following categories:

• Preprinted MTU Forms and Paper (such as MTU preprinted labels, name tags, envelopes, portfolios, and memo pads)


• Printer Cartridges


• Hardware and Machine Shop Supplies


• Plumbing Supplies


• Electrical Supplies


• Janitorial Supplies


• Volatile Gases and Supplies


• Gasoline and Lubricants


• Automotive Supplies

A Central Stores catalog for ordering supplies is available. The catalog is divided into sections by the supplies' category as listed above. Call Central Stores at 7-2700 to request the desired catalog section. A supply of Central Stores Requisitions can also be obtained from Central Stores.

Departments should check with Central Stores for products other than office supplies, such as plumbing and electrical supplies, before ordering from other sources. Also, it may be more economical to order MTU preprinted forms, envelopes, etc. from Central Stores than from other sources.

A completed Central Stores Requisition must accompany all requests for items. A separate requisition is required for each category (such as office supplies, janitorial, electrical, or carpentry). Requisitions via campus mail, fax, and e-mail are accepted; however, telephone orders are not.

If a requested item is not in inventory or is a special order, the request will be held until the item is received. Central Stores personnel will notify the department regarding the approximate time when the item will be received.

Each Central Stores Requisition must have an authorized signature and a valid University account number.

To order items from Central Stores, do the following:

1. Review the Central Stores Catalog (available from Central Stores by calling 7-2700) supply section, for desired items.



2. Prepare a Central Stores Requisition (available from Central Stores by calling 7-2700) or place an order by sending an e-mail message to centralstores@mtu.edu, with the following information:


NOTE: If it is internal departmental policy to have signed authorization when ordering, complete a Central Stores Requisition. If no such departmental policy, an order can be placed either by e-mail or by a requisition.


1. a valid University account number to be charged for the order



2. delivery building name and room number



3. catalog number



4. unit (how the merchandise is issued, such as ea, doz, pkg, cse, lb)


NOTE: This information can be found in the catalog under unit of issue. Be sure to use the correct unit to avoid over or understating the requirements.


5. item description



6. quantity (the number of units desired)




3. If ordering by requisition, have it signed by an authorized person.



4. Forward the completed requisition to Central Stores by sending it through intercampus mail or by faxing the form to 7-3190. Send the e-mail order to centralstores@mtu.edu.



5. Receive the supplies with a copy of the Picking List and sign for the delivery.



6. Notify Central Stores as soon as possible of any items that do not conform to specifications or when an error is found.