Chapter 4. Affirmative Programs
Section 4.5. Filing a Complaint

4.5.2. Formal Complaint Process

If all informal efforts have been exhausted without resolution, or if the Affirmative Programs Office or any party involved in the complaint chooses, the complaint may be taken into a formal process. Formal charges must be written and signed by the party requesting the process.

As in the informal method the Affirmative Programs Office may convene an ad hoc advisory group to assist the Affirmative Programs Office with the case. If such a committee is formed the membership will be representative of the parties involved, as much as possible.

Both parties will be advised of the results of the investigation. At this point efforts may be made to settle differences between the parties. If not successfully resolved, the complainant and respondent will be advised of the outcome and how MTU will respond.

Possible outcomes of the information gathering/formal investigation may include:

1. If the charges are substantiated, the Affirmative Programs Office will notify both parties of the findings. The Affirmative Programs Office will also notify the administration, who may help determine the appropriate action.



2. If the charges are determined not to be discrimination or discriminatory harassment, the Affirmative Programs Office will present the findings in writing to the parties. The complaint will be dismissed. Appropriate personnel will be notified as needed.

To file a formal complaint do the following:

1. Request, in writing, to the Affirmative Programs Office to start a formal complaint process. The Affirmative Programs Office can be contacted by calling 7-3310 or the office is found in Room 207 of the Administration and Student Services Building.



2. Sign and date the request.


NOTE: If further investigation is required, corroboration of events will be sought from both parties and relevant witnesses may be interviewed. The director of the Affirmative Programs Office may mediate a settlement at any time and may use an ad hoc advisory group.


3. Explore and decide on terms of settlement (may be mediated). If the parties agree the complaint will be closed. If not, the complaint will go to a formal appeal process to the president. The president will convene a hearing panel that reports to the president.