Chapter 23. Recreational Facilities
Section 23.5. Student Development Complex

23.5.5. Facility Rentals

Rental agreements must be made in person and a deposit may be required. Rental fees must be paid-in-full within 24 hours following the scheduled rental time. Summer rentals are to be prepaid.

License agreements will be used for most formalized groups or organizations. These license agreements must be approved by the vice president for finance and administration.

Conference-type activities must be coordinated with the SDC manager's office.

Any cancellation by the renter must occur no later than 24 hours prior to the scheduled rental time. The renter may be liable for costs incurred by the University as a result of the renter reserving a facility and subsequently cancelling the reservation. This liability is without regard to the time of cancellation.

Michigan Technological University sponsored and/or sanctioned individuals or groups utilizing a room in the SDC for an activity without an admission charge will generally not be charged a rental fee for the room. Any group or individual charging a fee for admission or attendance will be charged a rental fee in accordance with the established rental rates. The final decision shall be at the discretion of the SDC management. Certain areas are only available on a rental fee basis.

To reserve a facility of the SDC, do the following:

1. Contact the SDC manager, in writing or by calling 7-2578, to check the availability of the desired facility and request a reservation, giving the following information:



1. Name of department, organization, or group.



2. Name and telephone number of person requesting reservation.



3. Date and period of time requested.



4. Anticipated size of group.



5. For University groups where a charge for set-up and tear-down may be incurred, a valid University index number is required.



2. Complete the Facility Reservation, Part I and/or any other required documents.


NOTE: SDC personnel will assist in completing this form.


3. Make any required deposit or payment.


NOTE: Refer to the SDC Membership Rate Schedules chart for appropriate charges, fees, and rates from a ticket office attendant or refer to the Web site <http://www.aux.mtu.edu/sdc/>.

Catering arrangements may be made with the Memorial Union manager's office by calling 7-2543.