Chapter 22. Purchasing
Section 22.3. Types of Orders
Change Order: A change to, which becomes a permanent part of, a purchase order. A purchase order change may be required by the vendor or requested by the requisitioner or the Purchasing Department.
In addition to the purchase order number, change orders have a change sequence number. Example: P0024444 Change #1.
The following are some examples of changes:
These changes, as well as others, necessitate further action before the purchase order can be filled satisfactorily.
In some cases, the Purchasing Department will consult with the department prior to issuance of a change order, but the Purchasing Department may approve changes up to $500 without departmental approval. Furthermore, other changes involving invoicing terms, FOB changes, etc., may be processed by the Purchasing Department without departmental approval.
Significant changes, such as addition of items, requires the completion of a paper (not Banner) purchase requisition, as Banner does not allow an electronic requisition to be transformed into a change order. Other changes requested by the requisitioner may be communicated to the Purchasing Department by memo, e-mail, or (in some cases) verbally. Also, any changes adding value to an order should be preaudited by the fund accountant prior to creating a Banner change order.Procedure
To request a change order, do the following:
To electronically view a change order in the Banner Finance System:
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