Chapter 22. Purchasing
Section 22.2. Placing an Order

22.2.4.1. Delivery Ship-to Addresses

Delivery Ship-to Address: A combined address for each department, which consolidates the mailing address and direct shipment addresses. This address is to be used on: purchase requisitions; telephoned or faxed purchase order and blanket orders to vendors; USPS mail/parcels; credit card transactions; and any other types of correspondence that may include the department address.

A proper ship-to address has been determined by and for each department, coded, and entered in a Banner ship-to table. A combined department address includes the department name, room (which must be open and staffed during normal working hours) and building, street address, and zip+four. It must be used for all items (not just those on purchase orders) including those routed through Mail Services, as well as for packages delivered directly to the department/office and credit card transactions. (NOTE: Credit card transactions should also include the cardholder’s name — not the delegate’s name.)

Use of the correct address for the department will:

• Ensure that all packages and mail will be sufficiently addressed.



• Eliminate deciding which ship-to address to use.



• Allow packages to be delivered directly to departments.



• Avoid possible delays by Mail Services or Central Receiving.



• Aid in safeguarding the packages from loss.



• Minimize the number of ship-to addresses vendors must use for the department.

Any questions regarding the proper address for departments should be referred to the Purchasing Department.