Chapter 22. Purchasing
Section 22.1. Purchasing Guidelines

22.1.7.1. Sole Source

Sole Source: A vendor listed on a purchase requisition for a specific item that, as far as can be determined, can not be purchased from any other source.

Items considered to be sole source must be accompanied by e-mail or a memo signed by the requisitioner. The memo must prove in detail that the requested item has no equal. The Purchasing Department may solicit bids for the specific item from additional potential vendors, if they determine the proof is inadequate. The Purchasing Department may request further information from the requisitioner and may choose not to accept the sole source justification.

To request a sole source for an item, do the following:

1. Attach a memo to the requisition, or send an e-mail message to purchasing@mtu.ed, with detail describing why the item needs to be purchased from the suggested vendor.



2. Attach any back-up material to the memo or e-mail message and purchase requisition.