Chapter 2. Accounting Services
Section 2.7. Accounts Payable

2.7.10.5. Transferring Petty Cash Fund Custodianship

The department head, for which a petty cash fund has been authorized, is responsible for ensuring Accounting Services is informed of changes in petty cash custodians.

When a new custodian is to take charge of a petty cash fund, do the following:

1. The former custodian replenishes the fund so that the fund has the established amount of cash on hand.



2. The department head must send a memo to the coordinator of General/Auxiliary Accounting which indicates:



1. removal of the former custodian from the fund



2. the new fund custodian's name and identification number



3. signature of the new custodian





This memo must be sent to Accounting Services prior to any petty cash replenishments to the new custodian.

Accounts Payable will not reimburse a petty cash custodian unless the name is on file as the current custodian.