Chapter 2. Accounting Services
Section 2.7. Accounts Payable

2.7.8. Stop Payment/Canceled Check

Occasionally checks may be lost, stolen, or incorrect which requires a stop payment and reissue of the check.

To stop payment on an operating/accounts payable (non-payroll) check, do the following:

1. Contact the controller’s office by calling 7-2436 immediately upon realizing a check is lost or stolen. If a stop payment is required on a payroll check, Payroll Services must be contacted.

NOTE: Accounting Services issues the stop payment with the bank.

A replacement check will be issued. Generally, if a non-student check is reissued 30 days after the date of the check, there is no fee. However, if the reissue is prior to 30 days from the check date, there will be a fee. If a student refund check is reissued after 15 days from the date of the check, there is no fee. If the reissue is prior to 15 days from the date of the check, there will be a fee.

2. If a check must be canceled due to an inaccurate amount, an incorrect vendor name, or an incorrect address and a replacement is not needed, send the check to Accounts Payable with a note indicating the check must be canceled.