Operating Procedures Manual

Chapter 2. Accounting Services
Section 2.7. Accounts Payable
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2.7.6.14. Expense Reporting

Policy

Items of an unusual nature should be explained on the corresponding expense report.

Travel Expense Vouchers for reimbursement of business-related expenses are to be approved by the department chair/director, at a minimum, or next higher level of authority. The Travel Expense Voucher presents all costs incurred and is to be accompanied by original receipts where required. Where receipts are missing, it is up to the individual to attach an explanation and to obtain duplicates before a request for reimbursement is submitted.

Accounting Services personnel review all Travel Expense Vouchers to determine compliance with policies concerning reimbursable travel expenses before a reimbursement is processed and/or a Travel Advance is cleared. The authorizing individual, however, remains accountable for ensuring compliance with all University travel policies.

History
Adopted: 11/13/2001
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