Chapter 2. Accounting Services
Section 2.7. Accounts Payable

2.7.6.4. Lodging

Michigan Tech will pay only actual room costs supported by the hotel bill for each day that lodging away from home is required for business reasons. When traveling, employees are expected to use good quality, but reasonably priced hotels or motels whenever practical. It is understood that when attending a conference, travelers will stay at the conference hotel.

The minimum corporate/government rate should always be requested and the original paid hotel bill should be attached to the Travel Expense Voucher for reimbursement.

It is the employee's responsibility to cancel reservations by the required time of the hotel. The person cancelling the hotel reservation should note the cancellation number and the name of the person accepting the cancellation call. Room costs due to failure to cancel will be deducted from subsequent reimbursement.

If there is a chance that arrival will be later than the required check in time, employees should request a guaranteed late arrival reservation on their credit card.

An allowance of $10.00/night may be claimed if staying at a private residence with family or friends.