Chapter 2. Accounting Services
Section 2.7. Accounts Payable

2.7.6.3. Registration Fees

An employee who is to attend a conference/seminar often must pay a registration fee. The University will pay registration fees for attendance at appropriate conferences and seminars. Registration fees can be paid by sending a completed check request to Accounting Services or by charging the fee to a University procurement card, if it is less than $2,500.00.

To pay for registration fees by check request, do the following:

1. Complete a check request. Refer to section 2.6.3. how to complete a check request.



2. Send the signed check request, with registration materials and documentation indicating what the registration fee includes, to Accounting Services. Accounting Services will issue a check and mail it directly to the payee along with the registration forms.

To pay for registration fees using a University procurement card, do the following:

1. Ensure the registration fees are less than $2,500.00.



2. Complete registration materials, indicating the credit card number to be charged.



3. Submit any registration materials directly to the conference/seminar.

If an employee pays a registration fee, reimbursement should be claimed on the Travel Expense Voucher with an original receipt.