Chapter 2. Accounting Services
Section 2.7. Accounts Payable

2.7.1.2. Purchase Orders Less than $1,000

Purchase orders that are less than $1,000 have a negative receiver process. Accounts Payable will automatically pay these orders without approval or receivers from the department. Since no receiver is required, the department does not receive a cream copy of purchase orders that are less than $1,000.

When an order of less than $1,000 is received, do the following:

1. Inspect the goods/services to be sure they are delivered in an acceptable manner.



2. If a department receives an invoice, send it to Accounts Payable immediately so prompt payment can be made. Late fees may be charged to the department for late invoices.



3. If payment should not be made automatically, it is the responsibility of the department to inform Accounts Payable.