Chapter 2. Accounting Services
Section 2.7. Accounts Payable

2.7.1.1. Purchase Orders of $1,000 or More

After processing a purchase order to buy supplies, services, equipment or other capital assets, (refer to Purchasing's Web site http://www.admin.mtu.edu/pur/) a receiver (salmon) copy of the purchase order is sent to the department for those orders of $1,000 or more.

Upon receipt of the goods and/or services ordered, do the following:

1. Examine the goods and/or services to ensure they were received/rendered in an acceptable manner.



2. If satisfied after inspection, include the following on the receiver and send it to Accounts Payable:



1. the quantity of each item received



2. authorized signature



3. the date goods/services are received




3. If all goods/services have been received, indicate "Complete" on the receiver rather than entering quantities of every item and forward the receiver/salmon to Accounts Payable.



4. If partial shipments are received, do the following:



1. indicate the quantity of each item received on the salmon purchase order



2. obtain an authorized signature on the receiver



3. indicate the date goods/services are received



4. send the completed receiver to Accounts Payable





NOTE: Accounts Payable will return the original receiver/salmon copy to the department for completion upon receipt of the remaining items/ services.

If the department receives an invoice from the vendor directly, send it to Accounts Payable immediately so prompt payment can be made. If a receiver has not been returned to Accounts Payable, the invoice should have an authorized signature indicating payment can be made and the purchase order number, if it is not provided by the vendor. Late fees may be charged to the department for late invoices.