Chapter 2. Accounting Services

2.7. Accounts Payable

Accounts Payable: A unit of Accounting Services that is responsible for accurate and timely payment of all invoices for the University. This includes all payments on purchase orders, blanket purchase orders, check requests, travel advances and travel expense vouchers, petty cash, freight bills, and fellowship payments.

This policy pertains to all employees and departments of the University, regardless of the index to be charged.

Inquiries from vendors regarding the status of unpaid invoices are generally handled by Accounts Payable personnel. If invoices have been sent directly to the department by the vendor, or have not been returned to Accounts Payable with the necessary information (index, account, purchase order number, signature), the department will be expected to respond to inquiries from the vendor. It is extremely important for the University to maintain a satisfactory credit standing with vendors. This can be accomplished through prompt and accurate payment.