Chapter 16. Merchandise Group

16.3. Purchasing Office Supplies

Definition

Purchasing Card: A departmental credit card issued by the Purchasing Department, in coordination with Michigan Financial Corporation (MFC). The purchasing card dollar limit will be $2499.99 or less per item (including shipping), with departments having the option of setting their limit lower. The maximum credit limit allowed will be $4,000 monthly.

Purchase Requisition: A form used by a department to order materials, supplies, equipment, and services from vendors, not available from Central Stores, which is forwarded to the Purchasing Department for processing.

Petty Cash: A fund of cash maintained by departments for purchases under $200.00.

Policy

Purchases of office supplies, books, or software for departments by authorized departmental personnel, can be made from the Merchandise Group using the departmental purchasing card, purchase requisition, petty cash, or charging directly to a valid University index number. Refer to Chapter 22. Purchasing for details and prohibited purchases

The Campus Store allows merchandise returns up to a maximum of 30 days after pick up.

Using the departmental purchasing card is the desired method for purchasing office supplies, books, or software from the Merchandise Group.

Procedure

To purchase items from the Merchandise Group, refer to the following four sections to determine the best method and appropriate procedure:

• section 16.3.1. Purchasing Card



• section 16.3.2. Purchase Requisition



• section 16.3.3. Petty Cash



• section 16.3.4. Charged Purchases