Chapter 10. Information Technology
Section 10.3. Data Solutions

10.3.2. PostalSoft Automated Mailings

PostalSoft: A software program which takes an ASCII data file of addresses and processes it for correct (postal service preferred) delivery point.

The PostalSoft software not only processes data files, it verifies the address as deliverable, verifies if the zip code belongs to the city names, adds the plus4 zip code digits, and prints the barcode and delivery endorsement code.

To have an ASCII data file processed, do the following:

1. Complete a work request, available from Data Solutions by calling 7-2265, or download an Adobe Acrobat form from the Web site <http://dsrv.ops.it.mtu.edu/>. Include the following information:



1. A valid University index number to be charged for the process.



2. Department name



3. Name of mailing



4. Name of the requestor



5. Name of list creator



6. E-mail address of requestor



7. E-mail address of list creator



8. Priority Date



9. Phone number



10. List (file) Name



11. Date (file) Created



12. File Type: ASCII Fixed or ASCII Delimited, Microsoft Products, IQ, or other type



13. Indicate whether to Merge/Purge the list or print duplicate a Duplicate Label Report.



14. Indicate the desired media for the output information:




1) A hard copy report, a report e-mailed to a specified address, a report copied to diskette, or





2) Address labels copied to diskette, printed on inkjet labels or gummed labels.





2. Submit the work request with the data to Data Solutions in room 217 of the Administration and Student Services Building.