|Title:||Establishing and Creating University Policy and Procedures|
|Responsible University Officer:||Vice President for Administration|
|Responsible Office:||Human Resources|
The Michigan Technological University (the University) community will have ready access to well articulated and understandable University policies and related procedures.
University policies and procedures will be:
University policy is established by the University officers as designated by the Board of Control.
A University policy satisfies all of the following criteria:
A formatted policy must replace any unformatted policies that may have been distributed in an emergency.
Approved University policies and procedures will be available at this Web site. Copies of the printed version of the polices and procedures will be made available at the Vice President for Administration office in Room 314 of the Lakeshore Center, the Provost and Sr. Vice President for Academic Affairs office in Room 503 of the Administration Building; and the Documents Resource Room and the Archives in the J.R. Van Pelt Library.
Changes to the Web version of any policy or procedure will be explained on the What's New page.
Policies and procedures that are easy to find, read, and understand will:
University-wide policies are established to administer the University in accordance with state and federal legislation, reasonable practice, and the delegation of authority by the Board of Control.
A proposal does not become policy until it has been reviewed and approved by the appropriate University officer.
All new policies and policies with substantial revisions are reviewed by the Policy and Procedures Review Committee for consistency, readability, and format.
Board of Control policies and policies that do not have University wide applications are excluded.
|Office/Unit Name||Telephone Number|
Board of Control Policy - A Board of Control policy applies to the University as a whole. It is intended to be enduring rather than responsive to a particular issue. Board policy may include procedures. More often, procedures are found in University policy. Board of Control policy becomes operational through its conversion to University policy and implementation by the Executive Council.
Executive Council - A group appointed by the president and generally comprised of the president, provost, vice presidents, and chief financial officer (CFO).
Policy and Procedure Review Committee - A standing committee appointed and chaired by the policy coordinator to review policy and procedures for format and readability.
Policy Coordinator - An individual identified by the vice president for administration to assist with policy development, coordination, and dissemination.
Procedures - Documented steps or activities that accomplish the goals and directives of a related policy.
Responsible Office - The office or unit that generated or maintains the policy.
Unformatted Policy - A policy, issued by the president (or designee), which is not in the standard policy format and may not have been approved by the Executive Council. These policies are used when there is an urgent need to communicate a new policy.
University Officer - The president, provost, vice presidents, or CFO delegated to create and implement University policies in their specific area, office, or jurisdiction.
University Policy - Formally approved guiding or governing principles, which support University strategies and objectives in conducting University affairs.
Department Chair/Director or Immediate Supervisor - Review all policies and procedures for University-wide impact.
Executive Council - Monitor, discuss, advise, or take action on appropriate University policy and on policy issues.
Policy Coordinator - Serve as a policy resource to responsible offices, University officers, and those proposing policy. Assist with policy development, route and coordinate copies of draft policy, and assist with dissemination. Maintain the master list of policies and policy numbers. Maintain files of the approved copy of each policy. The file will contain pertinent back up materials applicable to the development of each new policy and procedure.
Policy and Procedure Review Committee - When necessary, assist in measuring readability and make recommendations based on readability, consistency, and format to the policy coordinator.
Responsible Office - Verify the accuracy of policy subject matter. Develop and maintain the process to administer policies and procedures. Maintain the accuracy of information contained in policies and procedures. Communicate approved policies and procedures to the University community.
University Officer - view and approve final policy drafts for reporting area. When appropriate, propose policy or work with responsible office to write policies and, in some cases, procedures.
In support of this policy, the following procedures are included:
In support of this policy, the following forms/instructions are included:
2.1001.3 Writing Style Guide
|Adoption Date:||02/04/2003||Approved by Executive Council|
|Revision:||08/19/2003||Added writing style guide and revising a policy procedure, and changed responsible office to CFO.|
|11/10/2004||Changed responsible University officer to VP, Administration and responsible office to Human Resources.|
|03/27/2012||To reflect current University titles and practice, MTU is now Michigan Tech, a copy of the policies and procedures are now found at the vice president's office in room 314 of the Lakeshore Center, and the email address for questions is now hbwebmaster.|