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Chapter 7.
Students and Student Organizations
Effective Date: 09/01/2010
7.5 Student Organizations

Student organizations are formed by groups of students who desire, through mutual interest in a specific area, to be organized for a purpose. Such purposes may be to promote scholarship, social development, hobbies, or other special interests and should contribute something worthwhile to the University community. These organizations are operated by their members who assume the responsibilities for achievement of their purpose, for sound business management, and for proper social and community relations.

In order to assist the organizations in fulfilling these responsibilities and in taking advantage of the opportunities and facilities afforded student organizations at Michigan Technological University, the organization must register as required by the Vice President for Student Affairs.

The registration process represents a relationship in which the University provides advice and assistance as practicable, while the organization accepts the responsibility for its operation, conduct and contributions to the University community.

The transient nature of active membership in student organizations requires someone to act as a center for continuing policies and provide guidance for the activities and operations of the student organizations in order to protect the interests of the members, other students and the University. This responsibility is assigned, to the Vice President for Student Affairs.

In fulfilling this responsibility the Vice President for Student Affairs shall:

  1. Promote the interests of all groups and assist them with specific problems in keeping with the recognized goals of the University.
  2. Appoint one or more advisors from persons affiliated with the University for each organization that receives funds directly from the University or from an allocation by the Undergraduate Student Government of the University, or for such organization as the Vice President for Student Affairs deems desirable.
  3. Expect that accepted standards of good taste and University policies be observed in the social conduct of an organization.
  4. Expect that efficiency and integrity be maintained in the business affairs of the organization.
  5. Expect proper democratic operational procedures within the organizations.
  6. Expect all student groups to furnish information on their purposes, structural organization, membership, officers, activities, finances, etc. upon request.

In case any organization has difficulties arising in any of the above areas, the officers and/or advisors may consult the Vice President for Student Affairs for assistance in resolving the difficulties.

The Vice President for Student Affairs especially should be consulted on difficulties between a student group and other University groups, or between a student group and parties outside the University community.

The Undergraduate Student Government of the University is recognized as the official undergraduate student body government and the Graduate Student Government as the official graduate student body government. These two organizations are responsible for expressing the will of the general student body and for allocating any University - designated funds to other student organizations to support and promote on-campus student activities. The University, primarily through the Vice President for Student Affairs, shall work with the Undergraduate Student Government and with the Graduate Student Government in seeking the opinions and assistance of the general student body in matters of its proper concern.

The Vice President for Student Affairs, and the advisors are available to assist the student organizations. However, ultimate responsibility for performance rests with the members themselves. Failure to meet these responsibilities may result in such remedies as the Vice President for Student Affairs may determine, after thorough investigation, up to and including denial of the right to register with Michigan Technological University. A student organization may appeal any action such as denial of the right to register by any employee directly to the Vice President for Student Affairs of the University.

The Vice President for Student Affairs, advisors, or other members of the University staff may not create any financial liability on the part of the University in their working with the student organizations. The members of each organization are the persons responsible for the group's actions and liabilities.

History
08/08/75
04/23/76
01/28/82
09/21/84 Changed President to Vice President for Administrative and Student Services
11/18/88 Changed to Vice President for Student Services
03/19/93 Changed to Executive Vice President & Provost
08/03/2000 Changed to Executive Vice President and Provost title to Provost and Senior Vice President for Academic and Student Affairs
05/10/2002 Changed Student Council to Undergraduate Student Government
09/28/2006 Changed to recognize both student organizations: Graduate Student Council and Undergraduate Student Government; and changed references from Provost and Senior VP for Academic and Student Affairs for Student Affairs
12/15/2009 Changed to reflect the current Student Affairs roles and responsibilities with respect to student organizations, and to reflect the name change of the Graduate Student Council to Graduate Student Government
07/15/2010 Was previously Policy 11.1. Renumbered and changed Dean of Students to Vice President for Student Affairs. Changed adviser to advisor. Removed some procedure and placed responsibility with the Vice President for Student Affairs rather than at other levels through that Vice President.
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