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Chapter 11.
Finance and Document Execution Authority
Effective Date: 02/23/2012
11.13 Signing Contracts and Other Legal Documents

The President of the University, pursuant to his general authority and responsibility for the operation of the University and in accord with the General Policies laid down by the Board may execute any documents unless they go beyond or deviate from the Board's established objectives. The Chair, the Vice Chair, the Secretary, and the Treasurer of the Board are authorized to sign and execute documents within their general powers as officers, or in certain cases, under specific authority.

The following types of specific agreements may be executed only by the officers or persons noted unless otherwise designated by the President.

  1. Employee Patent Agreement, Employee Patent, Research and Proprietary Rights Agreement, Adjunct Professor Patent, and Proprietary Rights Agreement, Graduate Student Patent, Research and Proprietary Rights Agreement:

President, Provost and Vice President for Academic Affairs, Vice President for Research, or Treasurer, provided that the President or Treasurer may delegate the authority in writing to any member of the staff.

  1. Licenses for patents or technology owned by the University, including licenses and options for licenses contained in research and other agreements:

President, Provost and Vice President for Academic Affairs, Treasurer, or Vice President for Research.

  1. Technology transfer agreements:

President, Provost and Vice President for Academic Affairs, Treasurer, or Vice President for Research.

  1. Non-disclosure Agreements, including for purposes of the Freedom of Information Act; confidential Research and Investment Information Act; Uniform Trade Secrets Acts and any other State of Federal Law or Regulation relating to disclosure or non-disclosure:

President, Provost and Vice President for Academic Affairs, Treasurer, Vice President for Research, or Director of Innovation and Industry Engagement.

  1. Software and trademark licenses from or to another party:

President, Provost and Vice President for Academic Affairs, Vice President for Research, Chief Information Officer, Director of Innovation and Industry Engagement, Treasurer, or those staff members designated in writing by the Treasurer.

  1. Easements given to another party:

President, Secretary, or Treasurer, only after having been formally approved by the Board of Control.

  1. Easements received from another party:

President, Secretary, or Treasurer.

  1. Rentals and leases, to and from other parties:

President, Vice President for Administration, Vice President for Research, Secretary, or Treasurer, provided that the Treasurer may delegate in writing, to any staff member the authority to execute agreements for room and board and apartment rentals.

  1. Research, training, educational, and other sponsored activities proposed, gift requests, agreements and grant applications requiring assurance of compliance with federal and/or state law, including subcontracts/agreements and service agreements related to these agreements:

President, Vice President for Research, Provost and Vice President for Academic Affairs, , Secretary, Treasurer, provided that the Vice President for Research may delegate in writing, to any staff member, the authority to execute such documents.

  1. Labor agreements with Local 1166, AFSCME and Local 5000, UAW:

President, Vice President for Administration, or Director of Human Resources.

  1. Educational and International agreements:

President, Provost and Vice President for Academic Affairs, Secretary, or Treasurer.

  1. Agreements for payment of tuition, fees, room or board by domestic and foreign organizations:

President, Provost and Vice President for Academic Affairs, Secretary, or Treasurer.

  1. Purchase order for services, including personal services for University enrichment, supplies, or equipment:

President, Provost and Vice President for Academic Affairs, Treasurer, or Manager of Purchasing, or those staff members designated in writing by the Manager of Purchasing with the approval of the Treasurer. Purchase requisitions must be signed or countersigned by the Treasurer and/or President when required by the Board policy relating to capital additions.

  1. Dispositions of real property:

President, Vice President for Administration, Secretary, or Treasurer, upon formal approval of the Board of Control.

  1. Capital outlay projects funded by special state appropriations:

President, Vice President for Administration, Treasurer, or any staff member designated in writing by the Treasurer.

  1. Casualty and property insurance:

President, Secretary, or Treasurer provided that the President or Treasurer may delegate this authority in writing, to any staff member.

  1. Employee benefits:

President, Vice President for Administration, or Treasurer provided that the President, Vice President for Administration, or Treasurer, may delegate this authority in writing, to any staff member.

  1. Agreements with domestic governmental and foreign governmental organizations except those specifically mentioned earlier:

President, Provost and Vice President for Academic Affairs, Secretary, or Treasurer.

  1. Athletic agreements or contracts and contracts for game officials:

President, Vice President for Student Affairs, Athletic Director, or Department Chair of Kinesiology and Integrative Physiology.

  1. Programmer and/or Analyst Proprietary Rights Agreement:

President, Provost and Vice President for Academic Affairs, Vice President for Research, Vice President for Administration, or Treasurer, provided that the President, Vice President for Research, or Treasurer, may delegate this authority in writing, to any staff member.

  1. United States Department of Treasury, Bureau of Alcohol Tobacco and Firearms annual report:

President, Provost and Vice President for Academic Affairs, Secretary, or Treasurer.

History
06/15/73 supersedes
08/24/73
04/26/74
06/07/74
04/23/76
06/11/76
05/20/77
10/14/77
01/28/82
03/25/83 revised 1, 21, and added 23
09/20/85 added item 11
01/17/86 revised 12, 17, and 24
09/19/86 revised 18
01/19/89 complete revision due to organizational restructuring
09/22/89 revised 4
03/23/90 revised 12, 13, 14, 15, and 23
09/18/92 revised 13, 21 and deleted paragraph 3
03/19/93 revised 4, 12, 14, 15 and 23
07/16/93 Included the Executive Vice President/Provost in all sections
01/21/94 revised 8, 9, 10, & 11
09/27/96 revised 4, 14, 23
09/24/99 revised 1, 2, 3, 4, 5, 8, 15, 16, 17, 20 22 - added Senior Vice President for Advancement and University Relations and Executive Director of Corporate Relations on items 4 and 5
01/21/2000 Change department name from Corporate Relations to Corporate Services and add trademark licenses to item 5
08/03/2000 Change in title for the Provost and Senior Vice President for Academic and Student Affairs
12/15/2000 Added Provost and Senior Vice President for Academic and Student Affairs to the first five items
03/15/2002 Added Vice President for Research to items 1,2, 3, 4, 5, and 22 and changed Vice Provost for Research and Dean of Graduate School to the Vice Provost for Research in items 9, 10, and 11
10/03/2002 Revised 14 to include foreign agreements
06/25/2003 Clarified the types of research documents in items 9, 10, and 11
12/10/2004 Revised provost's title to provost and senior vp for academic affairs in all items; deleted provost from 12, 18, 19, and 21; added vp for administration in 16, 17, 19, 21, 22; added vp for research in 8; deleted any references to senior vp for advancement and marketing; deleted 9, 10, 11 and combined in one item; added international agreements to 13
12/15/2006 Revised to provide the Chief Information Officer and signatory approval for software and trademark licenses, and to reflect a title change to the provost and vice president for academic affairs and director of technology and economic development
07/15/2010 Was previously Policy 13.7. Renumbered, corrected officers authorized to be consistent with current University positions and consolidated the authority of the President, deleted last paragraph, minor changes for Legislative compliance.
02/23/2012 Changed department name in items #4, #5 and #19. Changed VP for Administration to VP for Student Affairs in item #19.
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