Research Accounting
|
|
These pages will provide you with a range of information: responsibilities
of Research Accounting, responsibilities of the principal investigator and
others, various procedures and workshops, links to federal regulations,
and links to the Research and Sponsored Programs web site. Please
send us your suggestions if you have any comments regarding this page. |
Staff |
|
|
Research Accounting Forms |
| |
|
Special Fees and Use Charges |
|
Special Fees and Use Charges - Operating Procedure
|
Sponsored Projects Allowable & Unallowable Expenditures |
|
Sponsored Programs - A21 Section J 
|
Post
Award Workshop - April 2003 |
|
|
Sponsored Programs
Department Summary |
| |
This report provides sponsored program expenditures and overhead
by department for each month from fiscal year 1998 to present. It
also provides the fiscal year end sponsored program expenditures and overhead
by department from fiscal year 1994 to 1997.
The report includes all expenditures including the cost share
expenditures except for cost share of overhead. This report only includes
Project to Date (PTD) indexes that are set up by the Research Accounting
office. This report does not include the expenditures in various sponsored
indexes. The overhead amount on this report is the net amount collected
(Gross less waivers and cost share).
|
Post
Award Workshop - April 2002 |
|
Sponsored Programs and Outreach Team gave this workshop on April
17, 2002. This workshop outlines the responsibilities of all parties
involved in a sponsored project; overviews the award process from the proposal
stage through the close out stage of an award and more. All materials
that were handed out at this workshop are available on this web site. |
Research Accounting Responsibilities |
|
The primary responsibilities for the administrative and financial
management of externally sponsored projects range from account establishment
through transactions processing and compliance review, cash management, financial
reporting and account closeout procedures. Responsibilities include:
- Establish Research Projects and the corresponding budget in the accounting
system to allow the Principle Investigator to expend the sponsored funds
received.
- Assist in the compliance review of expenditures, in accordance with
University Policies and Procedures, OMB Circulars A-21 and
A-110 ,
and with any other general or specific regulations issued by Federal
, State, and other sponsoring agencies.
- Expenditures are to be made within the start and end dates of the
sponsored project.
- The regulations may require prior approval for budget modifications,
equipment purchases, pre-award expenditures, international travel, and time
extensions. The Research
and Sponsored Programs office must be contacted to determine if the
change can be authorized internally or if it must be referred to the sponsoring
agency for approval.
- If a time extension or other modification to a sponsored project
is required, the Principal Investigator must submit a request for
modification form
through the Research
and Sponsored Programs. The request should be submitted in sufficient
time (at least 30 days before the desired date needed) to allow for proper
approval.
- Prepare and submit required billings/reports to the sponsor. The
majority of sponsored projects are funded on a cost reimbursement basis.
Therefore, billings/reports are required before payment will be made.
- Collect outstanding balances due MTU from unpaid billings submitted
to the external sponsors.
- Develop and prepare required financial reports for external sponsors
and the administration of the MTU community.
- Assist the Principal Investigators in the financial closeouts and
terminations of sponsored projects. The Principal Investigators and Research
Accounting are responsible for preventing the overexpending of sponsored
projects. To aid the PI's in avoiding deficits monthly account reports are
available, daily account balances can be obtained by telephone, overdrawn/expired
notices are mailed bi-monthly, and notification of problems when approving
expenditures. The federal regulations require final financial reports to
be submitted within 90 days after the end date of the project. If this deadline
is not met the sponsor could withhold payment from MTU and/or refuse to make
payment.
Coordinate all audits to be conducted by external audit agencies and by
internal auditing and provide auditors with any information they require in
their review of sponsored projects.
|
