Unless you reallocate your charges to an expense code, they will default to E210—Procurement Card Charges. E210 charges are grouped with supplies. For budgeting purposes, a more-specific expense code reflecting the type of purchase is preferred. The exception to the E210 default is some travel expenses automatically default to a travel expense code based on the Merchant Category Code (MCC) group. Example: airline tickets default to E711—Airline Tickets. Cost of Sales (COS) codes should only be used by those auxiliary entities purchasing items for resale.
Expense Codes
Expense Code | Title | Pool | Pool Title |
---|---|---|---|
E121 | Athletic Article Repair | E100 | Athletic Expenses |
E105 | Athletic Game Guarantees | E100 | Athletic Expenses |
E110 | Athletic Meals Expense | E100 | Athletic Expenses |
E120 | Athletic Minor Equipment | E100 | Athletic Expenses |
E115 | Athletic Officials Expense | E100 | Athletic Expenses |
E122 | Athletic Supplies | E100 | Athletic Expenses |
E125 | Athletic Tickets | E100 | Athletic Expenses |
E120A | Hockey sticks/blades/& shafts | E100 | Athletic Expenses |
E341B | COS—Bakery | E300 | Cost of Sales |
E342 | COS—Beverages-Alcoholic | E300 | Cost of Sales |
E342N | COS—Beverages-Non Alcoholic | E300 | Cost of Sales |
E361A | COS—Bookstore Catalog Sales | E300 | Cost of Sales |
E351 | COS—Calculators | E300 | Cost of Sales |
E341H | COS—Candy | E300 | Cost of Sales |
E362 | COS—Caps & Gowns | E300 | Cost of Sales |
E349C | COS—Chemicals (Chem Stores) | E300 | Cost of Sales |
E352 | COS—Class Room Supplies | E300 | Cost of Sales |
E353 | COS—Clothing | E300 | Cost of Sales |
E358 | COS—Computer Supplies | E300 | Cost of Sales |
E343 | COS—Concessions Merchandise | E300 | Cost of Sales |
E347 | COS—Concessions-Golf Course | E300 | Cost of Sales |
E346 | COS—Concessions-Ski Hill | E300 | Cost of Sales |
E355 | COS—Confections & Notions | E300 | Cost of Sales |
E341D | COS—Dairy | E300 | Cost of Sales |
E341S | COS—Deli | E300 | Cost of Sales |
E342C | COS—Deli | E300 | Cost of Sales |
E341 | COS—Food | E300 | Cost of Sales |
E920A | COS—Freight | E300 | Cost of Sales |
E341F | COS—Frozen vegetables/fruits | E300 | Cost of Sales |
E385 | COS—Fuel | E300 | Cost of Sales |
E336 | COS—General Books | E300 | Cost of Sales |
E332 | COS—General Sales | E300 | Cost of Sales |
E332B | COS—General Sales(Cards) | E300 | Cost of Sales |
E332C | COS—General Sales(Cigarettes) | E300 | Cost of Sales |
E332G | COS—General Sales(Glassware) | E300 | Cost of Sales |
E332I | COS—General Sales(Graduation Accs | E300 | Cost of Sales |
E332E | COS—General Sales(Health/Beauty) | E300 | Cost of Sales |
E361B | COS—Golf Course Catalog Sales | E300 | Cost of Sales |
E341G | COS—Grocery | E300 | Cost of Sales |
E341I | COS—Int'l Shop | E300 | Cost of Sales |
E399 | COS—Inventory Adjustment | E300 | Cost of Sales |
E349 | COS—Lab Supplies (Chem Stores) | E300 | Cost of Sales |
E363 | COS—Lumber | E300 | Cost of Sales |
E356A | COS—Magazines | E300 | Cost of Sales |
E356 | COS—Magazines & Newspapers | E300 | Cost of Sales |
E341E | COS—Meat/Seafood/Entrees | E300 | Cost of Sales |
E357 | COS—Microcomputers | E300 | Cost of Sales |
E341M | COS—Misc. | E300 | Cost of Sales |
E332M | COS—Miscellaneous Items | E300 | Cost of Sales |
E337 | COS—New Book Sales | E300 | Cost of Sales |
E356B | COS—Newspapers | E300 | Cost of Sales |
E341C | COS—Pizza | E300 | Cost of Sales |
E357E | COS—PLGC Accessories | E300 | Cost of Sales |
E358E | COS—PLGC Equipment | E300 | Cost of Sales |
E395 | COS—Printing | E300 | Cost of Sales |
E395A | COS—Printing (Central Stores) | E300 | Cost of Sales |
E364 | COS—Pro Shop | E300 | Cost of Sales |
E364A | COS—Pro Shop Hockey Equipment | E300 | Cost of Sales |
E364B | COS—Pro Shop Sporting Goods | E300 | Cost of Sales |
E341P | COS—Produce | E300 | Cost of Sales |
E342R | COS—Rebates | E300 | Cost of Sales |
E359 | COS—Rings | E300 | Cost of Sales |
E341R | COS—Rozsa Concessions | E300 | Cost of Sales |
E341T | COS—Salad Bar | E300 | Cost of Sales |
E344 | COS—SBARRO | E300 | Cost of Sales |
E369 | COS—Ski Shop | E300 | Cost of Sales |
E345 | COS—Snackbar | E300 | Cost of Sales |
E341J | COS—Snacks | E300 | Cost of Sales |
E361 | COS—Univ. Images Catalog Sales | E300 | Cost of Sales |
E339 | COS—Used Books | E300 | Cost of Sales |
E348 | COS—Vending Machines | E300 | Cost of Sales |
E382R | Rebates | E300 | Cost of Sales |
E717 | Foreign Travel | E700A | Foreign Travel |
E717A | Foreign Travel-Airline Ticket | E700A | Foreign Travel |
E717C | Travel-Canada | E700A | Foreign Travel |
E977 | Fuel Surcharge/Vending | E900 | Other Expenses |
E922 | Insurance & Security Bonds | E900 | Other Expenses |
E243 | Consultants by Contract | E200A | Professional Consultants |
E245 | Doctors | E200A | Professional Consultants |
E247 | Drafting/Artists Services | E200A | Professional Consultants |
E253E | Professional Services—Engineers | E200A | Professional Consultants |
E255 | Professional Services—Other | E200A | Professional Consultants |
E201 | Advertising | E200 | Services |
E205B | Analytical Services | E200 | Services |
E271 | Architects Contract | E200 | Services |
E205A | Audiovisual & Photographic Service | E200 | Services |
E267 | Binding fees | E200 | Services |
E226 | Communication Equip Repair & Maint. | E200 | Services |
E273 | Construction Contracts | E200 | Services |
E951 | Departmental Memberships | E200 | Services |
E216 | Dialog Info Retrieval Services | E200 | Services |
E248 | Educational Material Services | E200 | Services |
E275 | Electrical Contracts | E200 | Services |
E277 | Engineering Contracts | E200 | Services |
E278 | Fixed Equipment Contracts | E200 | Services |
E920 | Freight | E200 | Services |
E276 | General Contractor | E200 | Services |
E202 | Hazardous Waste Material Disposal | E200 | Services |
E205H | Heavy Equipment Services | E200 | Services |
E219 | Interlibrary Loan Charges | E200 | Services |
E212 | IT TELCOM Contract Services Purch | E200 | Services |
E205L | Landscaping Service (Non-capitalize | E200 | Services |
E965 | Laundry and Drycleaning Services | E200 | Services |
E217 | Library Binding Services | E200 | Services |
E259 | Library Staff Subscript/Access Fee | E200 | Services |
E214 | Lock Box ret'd checks & penalties | E200 | Services |
E205M | Machine Shop Services | E200 | Services |
E221 | Maintenance—Academic Equipment | E200 | Services |
E228B | Maintenance—Brake Service | E200 | Services |
E222 | Maintenance—Data Center Equipment | E200 | Services |
E223 | Maintenance—Elevators | E200 | Services |
E224 | Maintenance—Laboratory Equipment | E200 | Services |
E225 | Maintenance—Miscellaneous | E200 | Services |
E227 | Maintenance—Office Equipment | E200 | Services |
E228T | Maintenance—Tire Service | E200 | Services |
E228 | Maintenance—Vehicles | E200 | Services |
E225A | Maintenance & Repairs—Appliances | E200 | Services |
E274 | Mechanical Contracts | E200 | Services |
E203 | Medical Services | E200 | Services |
E250 | Medical Services | E200 | Services |
E202M | Medical Waste Material Disposal | E200 | Services |
E204 | Microfilm/Microfiche Services | E200 | Services |
E280 | Miscellaneous Plant Contracts/Servi | E200 | Services |
E205 | Miscellaneous Services | E200 | Services |
E225M | Musical Instrument Repair | E200 | Services |
E218 | OCLC/MLC Services | E200 | Services |
E205O | On-line Service | E200 | Services |
E952 | Personal Memberships | E200 | Services |
E206 | Pest Control Service | E200 | Services |
E283 | Planners | E200 | Services |
E235 | Printing Costs | E200 | Services |
E263 | Recruiting expense | E200 | Services |
E285 | Relocate Equipment | E200 | Services |
E207 | Room & Board Student Staff | E200 | Services |
E229 | Special Maintenance | E200 | Services |
E205S | Storage & Warehousing Services | E200 | Services |
E211 | Trustee Services | E200 | Services |
E953 | University Memberships | E200 | Services |
E205U | Upholstery and Furniture Repair | E200 | Services |
E205V | Video Service | E200 | Services |
E213 | Visual & Perf Arts Royalties | E200 | Services |
E205W | Welding & Metal Fabrication Service | E200 | Services |
E272 | Wrecking and Demolition | E200 | Services |
E679P | 3D Printing Supplies | E600 | Supplies |
E695A | Alumni Events | E600 | Supplies |
E623A | Apple Comp Equip/supplies < $5000 | E600 | Supplies |
E671P | Appliances Supplies/Parts/Minor Eq | E600 | Supplies |
E671A | Art Supplies or Minor Equipment | E600 | Supplies |
E671R | Athletic/Recreational Supp/Minor Eq | E600 | Supplies |
E688A | Athletic Wear | E600 | Supplies |
E671V | AudioVisual Suppl/Parts/Minor Eq | E600 | Supplies |
E671B | Biological Supplies/Parts/Minor Eq. | E600 | Supplies |
E671W | Boats: Supplies/Access./Minor Eq. | E600 | Supplies |
E680 | Books/Publications/Subscriptions | E600 | Supplies |
E617 | Building Materials/Supplies | E600 | Supplies |
E673 | Business Forms & Mailers | E600 | Supplies |
E671C | Cafeteria Supplies/Parts/Minor Equi | E600 | Supplies |
E616A | Card System Equipment | E600 | Supplies |
E661 | Carpentry Supplies | E600 | Supplies |
E698 | Cartridge Deposit-Central Stores | E600 | Supplies |
E616C | Cellular Equipment/Parts & Supplies | E600 | Supplies |
E642 | Class Room Supplies | E600 | Supplies |
E688C | Clothing | E600 | Supplies |
E618 | Communication Supplies | E600 | Supplies |
E623 | Computer Hardware <$5000 | E600 | Supplies |
E624 | Computer Software/Site License | E600 | Supplies |
E625 | Computer Use/Site License | E600 | Supplies |
E691 | Containers/Barrels/Boxes/& Pkg | E600 | Supplies |
E652 | Continuation Periodicals | E600 | Supplies |
E672 | Copying/Duplicating Supplies | E600 | Supplies |
E662 | Custodial/Cleaning Supplies | E600 | Supplies |
E622 | Data Processing Supplies | E600 | Supplies |
E679D | Diplomas/Certificates | E600 | Supplies |
E699D | Disability Supplies | E600 | Supplies |
E671H | Dollies/Handling Supplies | E600 | Supplies |
E956X | Donations/Gifts | E600 | Supplies |
E674 | Drafting Supplies | E600 | Supplies |
E628 | Draperies/Blinds/Window Coverings | E600 | Supplies |
E663 | Electrical Supplies | E600 | Supplies |
E629 | Electronic Supplies | E600 | Supplies |
E658F | Fabricated for Delivery or Resale | E600 | Supplies |
E631 | Fabrics and Sewing Supplies | E600 | Supplies |
E660M | Facilities Maintenance Supplies | E600 | Supplies |
E678F | Fed Ex fees | E600 | Supplies |
E916 | Fees and Licenses | E600 | Supplies |
E692 | First Aid/Medical Supplies | E600 | Supplies |
E660F | Floor Coverings | E600 | Supplies |
E959 | Flowers/Centerpieces/Decorations | E600 | Supplies |
E606 | Food Service Supplies | E600 | Supplies |
E671F | Forestry Supplies/Parts/Minor Eq. | E600 | Supplies |
E639 | Furniture and Furnishings | E600 | Supplies |
E636 | Gases(Industrial/Medical/Research) | E600 | Supplies |
E612 | Gasoline/Oil/Lubricants | E600 | Supplies |
E637 | Glass or Glazing Supplies | E600 | Supplies |
E694M | Golf Course Men's League Expenses | E600 | Supplies |
E694T | Golf Course Tournament Expenses | E600 | Supplies |
E664 | Grounds Supplies | E600 | Supplies |
E638 | Hardware supplies/tools | E600 | Supplies |
E666A | Heating Supplies | E600 | Supplies |
E675 | ID Badges/Cards/Decals & Signs | E600 | Supplies |
E619 | IT NETWRK Parts & Supplies Purchas | E600 | Supplies |
E609 | IT TELCOM Parts & Supplies Purchas | E600 | Supplies |
E638I | IT Telecom beginning stock | E600 | Supplies |
E648 | IT TELPHN Equipment Purchases | E600 | Supplies |
E611 | IT TELPHN Parts & Supplies Purchas | E600 | Supplies |
E699K | Keys/Cores | E600 | Supplies |
E645 | Lab Supplies (NON-CHEMICAL) | E600 | Supplies |
E651 | Library Periodicals | E600 | Supplies |
E653 | Library Supplies | E600 | Supplies |
E653P | Library Preservation Supplies | E600 | Supplies |
E602 | Linens/Mattresses/and Bedding | E600 | Supplies |
E671M | Machine Shop Suppl/Parts/Minor Eq | E600 | Supplies |
E665 | Mechanical Supplies | E600 | Supplies |
E655 | Metal and Plastics | E600 | Supplies |
E699M | Museum Collection Specimens | E600 | Supplies |
E663M | Minor Electrical Equipment | E600 | Supplies |
E658 | Minor Equipment | E600 | Supplies |
E916A | Miscellaneous Fees | E600 | Supplies |
E613 | Motor Vehicle—Maintenance | E600 | Supplies |
E614 | Motor Vehicle—Parts and Supplies | E600 | Supplies |
E616 | Networking Supplies,Parts,Minor Equ | E600 | Supplies |
E699O | Office Decor | E600 | Supplies |
E966 | Other | E600 | Supplies |
E699 | Other Supplies | E600 | Supplies |
E649 | Other instructional/lab supplies | E600 | Supplies |
E679 | Other Office Supplies | E600 | Supplies |
E660A | Paint and Paint Supplies | E600 | Supplies |
E676 | Paper & Envelopes | E600 | Supplies |
E677P | Photo Processing Fee | E600 | Supplies |
E693 | Photographic Supplies/Prints | E600 | Supplies |
E666 | Plumber's Supplies | E600 | Supplies |
E694 | Police Supplies | E600 | Supplies |
E678 | Postage and Stamps | E600 | Supplies |
E632 | Poster/Programs | E600 | Supplies |
E626 | Printers & Components | E600 | Supplies |
E677 | Printing and Duplicating | E600 | Supplies |
E210 | Procurement card purchases | E600 | Supplies |
E681 | Production Printing Supplies | E600 | Supplies |
E400P | Public Safety vehicle charges | E600 | Supplies |
E671T | Radio Tele Fax:Suppl/Parts/Minor Eq | E600 | Supplies |
E643 | Reference or Instructional Material | E600 | Supplies |
E667 | Refrig/ Air Conditioning Supplies | E600 | Supplies |
E697E | Rentals—Exhibit/Booth | E600 | Supplies |
E697 | Rentals—Other Short Term | E600 | Supplies |
E659 | Safety Supplies or Minor Equipment | E600 | Supplies |
E671S | Scientific Supplies/Parts/Minor Eq | E600 | Supplies |
E669L | Ski lift parts | E600 | Supplies |
E665S | Snowmaking Supplies | E600 | Supplies |
E668 | Steam Generation Supplies | E600 | Supplies |
E839 | Telephone—Long Distance | E600 | Supplies |
E837 | Telephone—Service | E600 | Supplies |
E836 | Telephone: | E600 | Supplies |
E660U | Trades Crew usage | E600 | Supplies |
E906 | Trophies & Promotional Supplies | E600 | Supplies |
E688 | Uniforms | E600 | Supplies |
E615 | Upholstery Supplies | E600 | Supplies |
E678U | UPS fees | E600 | Supplies |
E689 | Vehicle Supplies | E600 | Supplies |
E693V | Video Supplies/Parts/or Minor Eq. | E600 | Supplies |
E631C | Vis & Perf Arts—Costumes | E600 | Supplies |
E631H | Vis & Perf Arts—Hair & Makeup | E600 | Supplies |
E631L | Vis & Perf Arts—Lighting | E600 | Supplies |
E634M | Vis & Perf Arts—Music | E600 | Supplies |
E635P | Vis & Perf Arts—Properties | E600 | Supplies |
E633 | Vis & Perf Arts—Purchases/Rentals | E600 | Supplies |
E635 | Vis & Perf Arts—Scenery | E600 | Supplies |
E635W | Vis & Perf Arts—Wardrobe | E600 | Supplies |
E631P | Vis & Perf Arts-Projection | E600 | Supplies |
E634 | Vis&Perf Arts-Supplies/Minor Equip | E600 | Supplies |
E634S | Visual & Perf Arts—Sound | E600 | Supplies |
E669 | Welding Supplies | E600 | Supplies |
E699W | Wellness Supplies | E600 | Supplies |
E711 | Airline Tickets | E700 | Travel |
E701 | Conference Fees | E700 | Travel |
E715 | Domestic Travel | E700 | Travel |
E718 | Group Travel | E700 | Travel |
E708 | Lodging and Lodging Deposits | E700 | Travel |
E725 | Meal Allowance - Team | E700 | Travel |
E719 | Non Employee Travel | E700 | Travel |
E719A | Non Employee Travel-Airline Ticket | E700 | Travel |
E710 | Travel—Car Rental/Bus Charter | E700 | Travel |
E751 | Travel - Fuel Reimbursement | E700 | Travel |
E760 | Travel Exp—No Lodging | E700 | Travel |